10 Best Ending Letter Examples for Effective Communication in 2021

Are you tired of struggling to find the right words to end your letters? Perhaps you’re tired of using the same old phrases and you need something fresh to spice up your correspondence. Well, look no further because we’ve got you covered! In this article, we’ll provide you with a real-life ending letter example that you can use or edit to your liking. You’ll be able to say goodbye to those awkward and impersonal endings and say hello to a more personable and professional conclusion. Plus, we’ll show you different ways to personalize your endings to match the vibe of your letter. Let’s dive right in!

The Best Structure for Ending a Letter: Tim Ferriss’ Writing Style

When it comes to writing letters, the way you end them can be just as crucial as the content of the letter itself. An effective ending sets the tone for how you want your reader to interpret your message – whether that be with gratitude, enthusiasm, or professionalism, among other things.

One writer who has mastered the art of letter-writing is Tim Ferriss, author of “The 4-Hour Workweek” and host of the popular podcast “The Tim Ferriss Show.” Ferriss is known for his concise and impactful writing style, and this same philosophy applies to how he closes his letters.

Here is the structure that Ferriss employs for an effective letter ending:

1. Recap and reaffirm your message and intentions. This should be a brief summary of what you have said in the body of your letter, including any key points that you want to emphasize. You might also want to reaffirm your goals or intentions for the letter – whether that be to arrange a meeting, build a relationship, or simply convey your appreciation.

2. Express gratitude or enthusiasm. Depending on the nature of your letter, you may want to show appreciation for the reader’s time or attention, or express enthusiasm for the prospects of your relationship going forward. This is an opportunity to create a positive impression in your reader’s mind.

3. End with a call to action. Finally, it’s important to leave your reader with a clear direction for what you want them to do next. This might be a prompt to respond to your letter, arrange a follow-up meeting, or simply keep in touch. Be specific and direct, and make sure that you’re leaving the door open for further communication.

By following this structure, you can create a powerful and effective letter ending that reinforces your message and leaves a positive and lasting impression. Remember to keep it concise and impactful, and to always be mindful of your reader’s perspective and expectations. Happy writing!

7 Sample Ending Letter Examples for Different Reasons

Recommendation Letter for Employment

Dear Hiring Manager,

I am writing to enthusiastically recommend [Name] for the position of [Position]. [He/She] has been an exceptional employee during [his/her] time at [Company], consistently demonstrating [specific skills/traits/benefits to company culture]. [He/She] has proven [his/her] ability to [specific achievements/projects].

It is without hesitation that I offer my wholehearted support for [Name] and [his/her] candidacy for [Position]. I am confident that [he/she] will be a valuable asset to your team and contribute to the success of your organization.


[Your Name and Title]

Recommendation Letter for Academic Program

Dear Admissions Committee,

I am writing to recommend [Name] for admission to [Academic Program]. [He/She] has been an outstanding student during [his/her] time at [School], achieving [specific academic accomplishments]. [He/She] has also demonstrated [specific extracurricular activities/leadership qualities/community involvement] that make [him/her] a well-rounded candidate.

I have no doubt that [Name] will excel in [Academic Program] and make significant contributions to [his/her] academic and professional pursuits. [He/She] is highly motivated, intellectually curious, and dedicated to [specific field or interest].

Thank you for your time and consideration. Please do not hesitate to contact me if you have any further questions.


[Your Name and Title]

Recommendation Letter for Promotion

Dear [Manager’s Name],

I am writing to recommend [Name] for promotion to [Position]. [He/She] has demonstrated exceptional performance during [his/her] time at [Company], consistently exceeding expectations and delivering outstanding results in [specific responsibilities/projects]. [He/She] also embodies [specific leadership qualities/ethics/culture fit] that make [him/her] an ideal candidate for this role.

I have no doubt that [Name] will thrive in this new position and continue to be a valuable asset to our organization. [He/She] has my full support and recommendation for this promotion.

Thank you for considering this recommendation. Please let me know if you have any further questions.

Best regards,

[Your Name and Title]

Recommendation Letter for Scholarship

Dear Scholarship Committee,

I am writing to recommend [Name] for [Scholarship]. [He/She] is an outstanding student with [specific academic achievements/awards]. Beyond [his/her] academic accomplishments, [he/she] has also demonstrated [specific leadership/community involvement/other relevant qualities].

With [his/her] strong work ethic, intellectual curiosity, and dedication to [specific field or interest], I am confident that [Name] will make significant contributions as a recipient of this scholarship. [He/She] has my highest recommendation for this award.

Thank you for your time and consideration. Please do not hesitate to contact me if you have any further questions.


[Your Name and Title]

Recommendation Letter for Volunteer Service

Dear [Organization’s Name],

I am writing to recommend [Name] for volunteer service with your organization. [He/She] has a strong passion for [specific cause] and has demonstrated [specific volunteer experience/skills/traits].

[Name] has a kind and empathetic heart that makes [him/her] a valuable asset to any organization. [He/She] is dependable, hard-working, and has a positive attitude that inspires others around [him/her]. I believe [he/she] would be an excellent match for your organization and contribute to your mission in meaningful ways.

Please let me know if you require any further information concerning [Name]. Thank you for your time and consideration.

Best regards,

[Your Name and Title]

Recommendation Letter for Tenant

Dear Landlord/Landlady,

I am writing to recommend [Name] as a tenant for your property. [He/She] has been a responsible and reliable tenant during [his/her] time at [Current Address]. [He/She] is always prompt with [his/her] rent payments and has taken excellent care of [his/her] living space.

Furthermore, [Name] is respectful of [his/her] neighbors and has never caused any disturbances. [He/She] is also friendly and easy to communicate with, making [him/her] a pleasure to know as a tenant.

I highly recommend [Name] as a tenant. Please do not hesitate to contact me if you have any further questions.

Best regards,

[Your Name]

Recommendation Letter for Professional Services

Dear [Client’s Name],

I am writing to recommend [Name] for [Professional Services]. [He/She] has been an outstanding provider of [Specific Services] during [his/her] time working with us. [He/She] is knowledgeable, reliable, and consistently exceeds our expectations with [his/her] work.

[Name] also has excellent communication skills and always keeps us informed of [specific information/updates]. [He/She] is also responsive to our inquiries and is always willing to offer [specific advice/solutions].

I would highly recommend [Name] for [Professional Services]. [He/She] is a true professional and a valuable asset to our team.

Best regards,

[Your Name and Title]

Tips for Ending a Letter

When it comes to writing a letter, the signature is the final touch that can leave a lasting impression on the reader. Here are some tips to help you end your letter on a high note:

  • Keep it concise – Your signature should only be a few words, so make sure it’s to the point. Avoid lengthy closing statements that might detract from the overall message of the letter.
  • Stay professional – Even if you have a close relationship with the person you’re writing to, it’s important to maintain a professional tone. Avoid using jokes or informal language in your signature.
  • Personalize it – Depending on the context of the letter, consider including a personal touch in your signature. This could be a quote, a favorite phrase, or even a hand-drawn symbol.
  • Consider the recipient – Think about the person you’re writing to and what might be appropriate for your signature. If it’s a formal business letter, for example, a simple “Sincerely” or “Regards” might be the most appropriate choice.
  • Match the tone of the letter – Your closing statement should match the tone and content of the letter. If you’re writing a heartfelt thank you note, for example, a warm and sincere closing line would be appropriate.
  • Proofread – Always double-check your signature for spelling and grammar errors. A mistake in your closing statement can detract from the overall impact of the letter.

Remember, your signature is the final impression you leave on the reader, so make it count. By following these tips, you can end your letter with a clear and professional message that leaves a lasting impact.

Ending Letter Example FAQs

What is the purpose of an ending letter?

The purpose of an ending letter is to formally close a letter or email with a polite and professional tone. It can include a closing sentiment, a signature, and contact information.

What are some common closing sentiments to use in an ending letter?

Some common closing sentiments include “Sincerely,” “Best regards,” “Yours truly,” and “Warmly.” Choose a sentiment that best fits the tone and context of your letter.

Should I include my full contact information at the end of a letter?

It is recommended to include your full contact information, including your name, job title, phone number, and email address. This makes it easy for the recipient to follow up with you if needed.

Do I need to include a handwritten signature in an ending letter?

If sending a physical letter, it is recommended to include a handwritten signature. However, if sending an email, a typed signature that includes your name and contact information is acceptable.

How can I make my ending letter more personalized?

You can make your ending letter more personalized by including a sentence or two that references something specific to the recipient or the content of your letter. This shows that you have taken the time to consider their situation.

Is it appropriate to use a casual closing sentiment in a professional letter?

No, it is not appropriate to use a casual closing sentiment in a professional letter. Stick with more formal closing sentiments that convey a polite and professional tone.

What should I do if I realize I made a mistake in my ending letter?

If you realize you made a mistake in your ending letter after you have sent it, you can send a follow-up email or letter to correct the mistake. Apologize for any confusion or inconvenience this may have caused.

Ciao, Goodbye, Adios, Sayonara, Au Revoir: Ending Letter Example

Well, my dear reader, I hope this ending letter example has given you some inspiration for your own letter writing endeavors. Whether you use one of the closing phrases I shared or come up with your own unique and personal sign-off, always remember the importance of leaving a good impression. Thank you so much for reading and I hope to see you again on my next article. Take care, stay safe, and keep on writing!