5 Effective Closing Letter Examples Sincerely for Formal Emails and Business Correspondence

Dear reader,

Have you ever been at a loss for words when it comes to writing a closing letter? Maybe you’re ending a business relationship or closing out a project, and you want to make sure you’re ending things on the right note. Well, fear not! You have come to the right place.

In this article, we’ll explore some examples of closing letters that are both sincere and effective. We understand that not everyone is a natural wordsmith, and that’s why we’ve compiled a list of tried and true phrases that are sure to leave a lasting impression.

But we don’t want to simply give you a list of examples and send you on your way. Here, we believe in the power of customization. We want you to take these examples and edit them as needed, so that your closing letter is as personal and unique as you and your relationship with the recipient.

So, whether you’re saying goodbye to a valued client or wrapping up a long-term project with a colleague, we’ve got you covered. Let’s learn how to end things on a high note with a closing letter example sincerely.


[Your Name]

The Best Structure for a Closing Letter Example: Sincerely

Writing the closing statement at the end of your letter can be both simple and complicated. Simple in that it is just a few short lines, complicated because it sets the tone for the entire letter. A closing that is too informal may make you appear unprofessional, while a closing that is too formal may be off-putting. Therefore, finding the right balance is critical, and that’s where the “Sincerely” structure comes in handy.

When it comes to closing letters, the word “sincerely” is a safe bet as it is both warm and professional. It conveys that you have taken the time to write the letter, and you are genuinely interested in the recipient’s response. Apart from the word, though, there are certain elements that make up the best structure for a closing letter example.

Firstly, every professional letter must have a designated space for the closing, so the recipient knows where to look. Ensure that you create a line break between the body of the letter and the closing statement. This divide helps signal the end of the letter to your recipient.

Secondly, begin your closing with a phrase such as “Best Regards”, “Sincerely yours”, or “Yours faithfully.” These polite phrases set the tone for the rest of the statement and show that you have taken the time to write and close the letter with care.

The third element is your name and signature. Ensure that you sign the letter legibly after tying up the closing statement. This way, the recipient knows that the letter was written by you and not someone else. In addition, use a blue or black ink and sign the letter near the bottom of the closing statement.

Lastly, consider the tone of the rest of the letter when choosing a closing statement. If the letter is serious, use a professional closing. If the letter is more informal, use a more relaxed closing. Always think about the impression you want to leave, and choose your closing statement accordingly.

In conclusion, the best structure for a closing letter example is the “sincerely” structure. Use designated space, a polite phrase, your name, and a thoughtful closing statement. These elements add a professional and polite touch to your communication.

Sample Closing Letter for a Job Application


It was such a pleasure meeting you during my recent interview for the position of Marketing Manager in your company. Thank you for the opportunity to learn more about the role and your company culture.

As an experienced Marketing Manager, I am confident that I have all the necessary skills, from analyzing market trends to developing marketing campaigns, to be a valuable addition to your team. I am excited about the opportunity to bring my expertise to the role and work for such a well-respected organization such as yours.

Thank you for taking the time to consider my application. I look forward to hearing back from you soon regarding the next steps.


[Your Name]

Sample Closing Letter for a Recommendation Letter

To Whom It May Concern:

I am honored to have the opportunity to write a letter of recommendation for [Name], who has worked as a [position] at [company] for the past [number] years.

In the time that [Name] has been with us, they have consistently proven themselves as a hardworking, dedicated, and skilled employee. Their work ethic and commitment to their role have been outstanding, and [they/Name] have been an important part of our team.

I have no hesitation recommending [Name] for any future opportunities, as they are a true asset to any organization they work with. I am confident that [Name] will make a positive impact on any team they join.


[Your Name]

Sample Closing Letter for a Business Proposal

Greetings [Client Name],

Thank you for considering our business proposal for [project or product]. We have put a lot of time and effort into the proposal, and we truly believe that our solution is the best fit for your needs.

Our team has been tackling similar projects for [number] years, and we have a proven track record of successful projects with satisfied clients. We are confident that our solution will exceed your expectations and help you achieve your business goals.

We appreciate the opportunity to partner with you and look forward to discussing the next steps in more detail. Please do not hesitate to contact us with any questions or concerns.


[Your Name]

Sample Closing Letter for a Scholarship Recommendation

To Whom It May Concern:

I am writing this letter of recommendation for [Name] in support of their application for a scholarship. [Name] is an exceptional student with an impressive track record of academic success, and I believe they would be an excellent candidate for this scholarship opportunity.

[Name] is not only a high academic achiever, but they are also a dynamic leader, an exceptional communicator, and an involved member of [campus/community]. They have demonstrated a sincere interest in [field], and consistently show determination and passion for learning.

I highly recommend [Name] for any scholarship opportunities available. They are a well-rounded individual with immense potential and would be an asset to any academic institution they attend.


[Your Name]

Sample Closing Letter for a Networking Introduction

Greetings [Client Name],

I hope this message finds you well. I am writing to introduce you to [Name], who is interested in [industry and/or field you share with the recipient]. [Name] has [brief description of their background, expertise, or goals].

I believe that [Name] has a lot to offer in terms of [your industry] and your network would benefit from having [Name] as a connection. They are a highly skilled and driven individual, and I am confident that they will make a positive impact on any project they are involved in.

Please feel free to connect with [Name] to learn more about their experience and discuss opportunities for collaboration or networking.


[Your Name]

Sample Closing Letter for a Thank You Letter After a Job Interview

Dear [Interviewer Name],

Thank you for taking the time to meet with me on [Date] regarding the [Job Title] position at [Company Name]. I appreciate the opportunity to discuss my qualifications and experience with you in more detail, and learn about your organization and company culture.

Our conversation has only confirmed my desire to work with [Company Name] and contribute to your team’s success. I am excited about the potential opportunity to work as [Job Title]. Please do not hesitate to contact me if you require any further information.

Thank you again for your time, and I look forward to hearing back from you soon.


[Your Name]

Sample Closing Letter for a Resignation Letter

Dear [Manager Name],

It is with mixed emotions that I submit my resignation from my position as [Job Title] in [Department] at [Company Name], effective [Date]. It has been an amazing experience to work with such a talented and supportive team, and I will always be grateful for the opportunities and experiences I have gained during my time here.

I have accepted a position with another company that offers me the opportunity to explore new challenges and areas of growth. I would like to thank you and the team for the support and encouragement you have always given me.

During my remaining time here, I will ensure a smooth and efficient transition. I am grateful for the relationships I have built and the opportunities I have had, and will always have fond memories of my time here.

Thank you again for your understanding during this transition period.


[Your Name]

Tips for Closing a Letter Sincerely

When it comes to closing a letter, it’s important to choose a phrase that accurately represents the tone and content of the message you’ve conveyed. A sincere closing can leave a lasting impression on the reader and can even strengthen your professional relationships. Here are some tips for crafting a sincere closing for your letter:

  • Choose a closing that matches the tone of your letter. Consider how formal or casual your letter has been and choose a closing phrase that matches the overall tone of the message. For example, a formal letter may require a more traditional closing, such as “Sincerely” or “Respectfully yours”, while a casual letter may call for a more friendly closing, such as “Warm regards” or “Take care”.
  • Be mindful of cultural differences. If you’re writing to someone from a different culture, it’s important to be aware of local customs and preferences when it comes to letter writing. Take the time to research appropriate closings for the culture you’re addressing. For example, “Best wishes” may be more appropriate than “Sincerely” in some cultures, especially in an informal context.
  • Personalize your closing. If you have a rapport with the person you’re writing to, consider personalizing your closing by adding something relevant to your relationship. For example, “Looking forward to catching up soon” can be a nice touch if you have plans to meet in the future.
  • Be sincere. Ultimately, the most important thing is to choose a closing that feels authentic to you and the message you’re conveying. Sincerity will come through in your words and can help to establish trust and credibility with the reader.

In summary, choosing a sincere closing for your letter is an important part of effective communication. By considering the tone of your letter, cultural differences, personalization, and sincerity, you can craft a closing that resonates with your reader and leaves a positive impression.

Closing Letter Example Sincerely FAQs

What does it mean to close a letter with “sincerely”?

Closing a letter with “sincerely” is a polite way of expressing your genuine appreciation and gratitude towards the recipient. It is a formal yet friendly way of ending your letter.

Can “sincerely” be used in informal letters?

While “sincerely” is generally used for formal letters, it can still be used in informal letters to convey a courteous and respectful tone.

Are there other ways to close a letter aside from “sincerely”?

Yes, there are various closing remarks that you can use, depending on the tone and purpose of your letter. Some examples include “regards,” “best regards,” “yours truly,” “faithfully,” and “warm regards.”

Why is it important to include a closing remark in a letter?

A closing remark serves as a gesture of appreciation and helps to leave a positive impression on the recipient. It also signifies the end of your message and provides a sense of closure to the recipient.

Should the closing remark be capitalized?

Yes, the first letter of the closing remark should be capitalized, regardless of the phrase used.

Can the closing remark be personalized?

Yes, adding a personalized closing remark, such as “looking forward to seeing you soon” or “sending you my warmest wishes,” can add a personal touch to your letter and make it more memorable.

Is it appropriate to use “sincerely” for business communication?

Yes, “sincerely” is a common and appropriate way to close business letters, as it conveys a professional yet polite tone.

Thanks for reading!

I hope my example of a closing letter has been helpful to you. Remember, using “sincerely” is a timeless and professional way to close any type of letter. If you have any other tips or suggestions, feel free to share them in the comments below. And don’t forget to come back and visit us soon for more helpful writing tips and tricks!