Farewell Email Sample to Colleagues: How to Bid Adieu Professionally

If you’re about to embark on a new chapter in your life and leave your current job, you’re probably thinking about how to bid a proper farewell to your colleagues. It’s important to leave behind a positive impression and maintain a strong relationship with your coworkers, as you never know when your paths will cross again.

Luckily, writing a farewell email to colleagues doesn’t have to be a daunting task. That’s why we’ve compiled some sample templates that you can use as a guide or edit to your liking. It’s always a good idea to personalize the email, so your coworkers know that you took the time to write something just for them.

In this article, we will give you examples of different types of farewell emails, from the formal to the informal. Whether you’re leaving on good terms or bad, it’s essential to remain professional and courteous.

You might be wondering, “Why do I even need a farewell email? Can’t I just say goodbye in person?” While it’s always nice to give a personal farewell, it’s not always practical. Your colleagues might be busy, out of the office, or perhaps you’re leaving during a pandemic where virtual communication is the norm.

So, how do you write a memorable farewell email to colleagues? Stay tuned, and we’ll walk you through it!

The Perfect Structure for a Farewell Email to Colleagues

Saying goodbye to your colleagues can be a tough and emotional experience. You’ve spent countless hours working alongside them, building relationships, and cracking jokes. When it comes time to move on to your next chapter, it’s important to do so with grace and professionalism. One way to achieve this is by crafting a well-structured farewell email. In this article, we’ll explore the best structure for a farewell email to colleagues.

Start with a Personal Greeting

Your farewell email should begin with a personal greeting. Addressing your colleagues by name is a great way to show that you value their individual contributions to the team. It also makes the email feel more personal and heartfelt. You can start your email with “Dear friends” or “Dear team.”

Express Gratitude and Share Memories

Your farewell email should express gratitude and share memories. Take a moment to thank your colleagues for the positive impact they’ve had on your life and career. Share some of your happiest memories with the team, recalling funny moments or successful team projects.

Announce Your Departure and Plans

Once you’ve expressed your gratitude and shared your memories, it’s time to announce your departure and future plans. Let your colleagues know where you’ll be heading next, whether it’s a new job, a gap year, or retirement. You can also share any relevant contact information, such as your email or LinkedIn profile.

Extend a Warm Goodbye

The final section of your farewell email should extend a warm goodbye to your colleagues. Wish them continued success and express your confidence in their abilities. Let them know that you’ll miss working with them and will cherish the time you spent together. Finally, thank them for their friendship and support.


Crafting a well-structured farewell email to colleagues is never easy, but it’s important to do so with grace and professionalism. By following the structure outlined above, you can create a heartfelt email that expresses your gratitude and shares your excitement for the future. Remember, your farewell email is a chance to leave a positive impression on your colleagues and build lasting relationships for years to come.

Farewell Email Samples to Colleagues

Farewell Email to Colleagues Leaving for Higher Education

Dear Team,

I wanted to let you all know that I will be pursuing my higher education from next week, and this is my last day in the company. It has been an absolute pleasure working with each one of you, and I cannot thank you enough for the memories we created here.

As I move forward to chase my dreams, I hope to apply the lessons I learned from working alongside you. It has been great watching everyone grow in their respective roles, and I am confident that this amazing team will continue to prosper. Please maintain in touch, and I hope to cross paths with each one of you soon.

Thank you for being an integral part of this journey, and I wish you all the best for your future endeavors.

Best wishes,

Farewell Email to Colleagues Leaving for New Opportunities

Dear Colleagues,

It is with mixed feelings that I submit my resignation to pursue new opportunities. I want all of you to know that it has been an absolute pleasure working with each one of you, and I will truly miss this team. Thank you all for the support, motivation, and guidance you provided me since my first day at work.

I am eternally grateful for the friendships I have made here and cannot thank this team enough for helping me grow both professionally and personally. Whilst I may be leaving, please know that the memories we created will always stay with me, and I will keep you all in my prayers as I embark on this new adventure. Thank you again, and please stay in touch.

Warm regards,

Farewell Email to Colleagues Leaving Due to Retirement

Dear All,

I am writing this email today to inform you all that I will be retiring from the company after over 20 years of service. I cannot express enough how much of an honor it has been to work with such a fantastic team. I am grateful for the support and guidance provided to me throughout my journey here.

I cannot imagine the workplace without all of you who have made this journey more meaningful and fulfilling. Your passion for work and selfless dedication has been an inspiration to me, and I will miss each and every one of you dearly. I wish you all great success and hope that you find happiness in everything you do.

Thank you once again for making my career at this organization a memorable one.

All the best,

Farewell Email to Colleagues Leaving Due to Personal Reasons

Dear Team,

I hope you are well. I wanted to inform you that I will be leaving the company due to personal reasons. It has been a delightful journey working with such a dedicated team, and I have been fortunate enough to gain memories that I will cherish forever.

It has been a privilege to have worked with such a talented team, and I want to thank you all for the support and encouragement you have given me during my tough times. I am confident that the company would continue to prosper with this fantastic team in place.

Please stay in touch, and I hope our paths will cross again soon. Once again, it has been a pleasure to work with all of you!

Best regards,

Farewell Email to Colleagues Leaving Due to Relocation

Dear Colleagues,

I am writing to let you know that I am relocating, and this is my last day at the company. It is with mixed emotions that I leave this dedicated team and the work that we’ve been doing together over the years.

I consider myself fortunate to have worked alongside such an amazing group of professionals. The camaraderie and expertise we share have helped me grow immensely as an individual and a professional. I have no doubt that the company would continue to thrive under your collective leadership.

Please keep in touch, and I hope that we can catch up sometime in the future. Thank you again, and it has been a privilege to work alongside all of you.

Warmest regards,

Farewell Email to Colleagues Leaving Due to Health Issues

Dear Team,

I hope this email finds you all in good health. It is with much regret that I must inform you that I will be resigning from my position due to personal health issues. I want to thank everyone for being supportive throughout my tenure here.

It has been an honor and a privilege to work alongside such an amazing group of professionals. I have no doubt that you will continue to reach new heights of success and make significant contributions to the organization. I will miss working with all of you, and I hope to stay in touch in the future.

Thank you for being great colleagues and mentors. Please keep my family and me in your prayers, as I embark on my journey to regain my health.


Farewell Email to Colleagues Leaving Due to Project Completion

Dear All,

I am writing this email to inform you all that my project has come to an end, and this is my last day at the company. It has been an incredible experience working with such a remarkable team, and I wanted to take a moment to thank everyone for their hard work and dedication.

Your contributions, ideas, and support have been invaluable to me, and it wouldn’t have been possible without this amazing team. The memories we created during the project will stay with me forever, and I am proud of what we’ve accomplished together.

Please keep in touch, and I hope we can collaborate on future projects together. Thank you once again, and it has been a privilege to work with all of you.

Best regards,

Tips for writing a farewell email to colleagues

Saying goodbye to colleagues and friends can be a tough task. Whether your departure is voluntary or not, leaving a workplace can be an emotional experience. Writing an effective farewell email can help you leave on a positive note and maintain important relationships. Here are some tips to make your farewell email memorable and professional:

Be Positive

Let your colleagues know that you had a great experience working with them. Highlight the successes and accomplishments you’ve shared as a team, and express gratitude for their support and friendship. Avoid writing negative comments about the organization, management, or coworkers. Keep your tone positive and upbeat, it will leave your colleagues feeling good about working with you and the company.

Keep it Short and Sweet

A farewell email is not a platform for lengthy storytelling or grievances. Keep it short and sweet, avoid making it a novel. A concise farewell message is usually appreciated and it gels well with the environment as people want to continue with their work without being bothered by other stuff.

Include Contact Information

Encourage your colleagues and friends to stay in touch with you. Provide your contact information and invite them to reach out to you via email, phone, or social media. This is a great way to maintain important relationships and to keep the door open for future opportunities.

Express Gratitude

Demonstrate that you value your colleagues and your time together by showing sincere gratitude. Thank those who inspired, supported, taught, mentored, or challenged you. You may also consider sending individual thank-you notes to people who made a difference in your life. This will go a long way and will always be remembered by people.

End on a Positive Note

Close your message with a positive note. Wish your colleagues and friends the best and offer words of encouragement and support. It shows that you are not leaving because you disliked anyone, but what life throws at you. You may want to share a favorite quote, a useful resource, or a memorable experience to end on a positive note.

By following these tips, you can write a memorable farewell email that will leave a lasting impression. It can reflect your personality, professional experience, and genuine appreciation for people and a company. Remember, a well-written farewell email can make a positive difference to your career and relationships.

Farewell Email Sample to Colleagues

What should I include in my farewell email to colleagues?

In your farewell email to colleagues, you should express your gratitude for the time spent working together, mention a few highlights of your time at the company, and provide your contact information for future interactions.

When is the appropriate time to send a farewell email to colleagues?

The appropriate time to send a farewell email to colleagues is usually a few days to a week before your last day at the company, so your colleagues have enough time to say goodbye and reach out to you afterwards.

Should I personalize my farewell email to each colleague?

It is not necessary to personalize your farewell email to each colleague, but you can add a personalized message if you have a close relationship with someone or want to express your appreciation for their support during your time at the company.

How should I address my colleagues in my farewell email?

You should address your colleagues in a professional manner, using their proper names and/or job titles. Avoid using nicknames or casual language, as your farewell email is a formal communication.

What tone should I use in my farewell email?

You should use a positive and grateful tone in your farewell email, expressing your appreciation for the opportunities and experiences you had while working with your colleagues. Avoid using negative or critical language, as it can leave a bad impression and tarnish your professional reputation.

Should I mention my future plans in my farewell email?

It is acceptable to mention your future plans in your farewell email if you want to keep your colleagues updated on your career goals or if you plan to stay in touch with them for potential business opportunities or personal relationships.

How should I sign off my farewell email?

You can sign off your farewell email with a formal farewell message such as “Best regards,” “Kind regards,” or “Sincerely,” followed by your name and contact information. You can also add a personal message or inspirational quote if you want to leave a lasting impression on your colleagues.

Bye for now, but not forever!

Well, that’s a wrap folks! We hope you enjoyed this farewell email sample to colleagues as much as we enjoyed sharing it with you. Remember, saying goodbye can be tough, but it’s also a chance to meet new people and start new adventures. Don’t forget to keep in touch with your colleagues and to visit our website for more articles that’ll make you feel right at home. Thanks for reading and we’ll see you again soon!