Are you tired of endlessly waiting to hear back from potential employers after submitting your job application? In the competitive world of job hunting, it’s not uncommon for job seekers to feel helpless and out of control. But what if we told you that there’s a simple yet effective solution to this problem?
The answer lies in follow-up letters. A follow-up letter is a professional and courteous way to remind your potential employer of your interest in the position and to inquire about the status of your application. It also shows that you have the initiative, motivation, and professionalism to take the extra step in the application process.
To make the process a little easier for you, we’ve compiled some follow-up letter samples for job applications that you can use to craft your own personalized letter. These samples can be edited to fit your style and specific needs, and they can be the key to landing the job of your dreams.
Don’t let the silence of potential employers discourage you. Take control of the job application process by utilizing these follow-up letters and show your future employer that you’re the perfect fit for their team.
The Ultimate Structure for a Killer Follow-Up Letter for Job Application
Writing a follow-up letter after a job application is a necessary step in the job search process. It gives you a chance to reiterate your interest in the role, highlight your qualifications, and show your professionalism. However, crafting an effective follow-up letter requires a clear structure to ensure you make the biggest impact possible. Let’s explore the ultimate structure for your follow-up letter.
First Paragraph: Greeting and Expressing Interest
Begin your letter with a cordial greeting to the hiring manager, using their name if possible. Express your enthusiasm for the position and the company. Remind them of the particular job you applied for and the date of your application. This serves as a friendly reminder to bring your application to the forefront of their minds.
Second Paragraph: Reinforcing Qualifications
In the second paragraph, remind them of your relevant skills and experiences that make you a great fit for the position. Be specific and concise, highlighting only the qualifications that align with the job requirements. You can mention any specific projects or accomplishments that demonstrate your ability to excel in the role.
Third Paragraph: Highlighting Your Value
In the third paragraph, offer additional value that you can bring to the company. This can include relevant training or upcoming certifications, your passion for the industry, or your willingness to go above and beyond in the workplace. Use this paragraph to differentiate yourself from other candidates and emphasize your commitment to the company.
Fourth Paragraph: Call for Action and Gratitude
The fourth and final paragraph should wrap up your letter with a call to action, such as asking for the opportunity to discuss your qualifications further. Thank the hiring manager for their time and consideration. Finish with a courteous closing, such as “Sincerely” or “Best regards.”
By following this structure, you can craft an effective follow-up letter that will impress the hiring manager and help you stand out from the crowd.
7 Follow Up Letter Samples for Job Application
Follow Up Letter after Submitting a Job Application
Greetings,
I hope this letter finds you well. I am writing to follow up on my job application that I submitted to your company last week. I am very interested in the position and would like to know if any progress has been made in the application process.
I am very excited about the opportunity to work for your company and believe that my skills and qualifications would be a great fit for the job. If there is anything else I can provide to support my application, please let me know. Thank you for considering my application and I hope to hear from you soon.
Best regards,
[Your Name]
Follow Up Letter after Interview Request
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me about the [Job Position] role at [Company Name] last [Interview Date]. I appreciated the opportunity to learn more about the company and the position.
I am writing to follow up and inquire if there has been any progress in the application process. I am still very interested in the job and believe that my experience and skills would be a great fit for the position. If you need any further information from me or would like to schedule a second interview, please let me know.
Thank you again for considering my application and giving me an opportunity to speak with you about the job.
Best regards,
[Your Name]
Follow Up Letter after No Response to Job Application
Dear Hiring Manager,
I hope this letter finds you well. I submitted my application for the [Job Position] role at [Company Name] [Timeframe] ago, but haven’t received an update from your recruitment team yet. I am reaching out to follow up and inquire whether there are any updates on the job application status.
If there is any other information you need from me to support my application or if my qualifications do not meet the requirements for the role, I would appreciate your feedback. I understand that you may have received many applications and will appreciate any updates or feedback you can provide.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Follow Up Letter after Rejection Letter
Dear [Hiring Manager’s Name],
Thank you for letting me know about the outcome of my application for the [Job Position] role at [Company Name]. While I am disappointed that I wasn’t selected for the job, I appreciate the opportunity to speak with you.
I am writing to inquire about any feedback or suggestions you may have on how to improve my candidacy in the future. I would appreciate any advice or guidance that you can provide to help me better understand the decision of your recruitment team.
Again, thank you for considering my application and I look forward to hearing from you.
Best regards,
[Your Name]
Follow Up Letter after Job Offer
Dear [Hiring Manager’s Name],
I would like to express my gratitude for the job offer to be part of [Company Name] team. I am very excited to accept the position of [Job Position]. The details and terms offered are attractive, and I look forward to contributing my skills and experience to the team.
I just wanted to follow up and let you know how excited I am to start working for [Company Name]. If there are any additional steps I need to take before my start date, please let me know.
Once again, thank you for the opportunity to be a part of your organization, and I look forward to joining the team soon.
Best regards,
[Your Name]
Follow Up Letter after Declining Job Offer
Dear [Hiring Manager’s Name],
Thank you for offering me the position of [Job Position] at [Company Name]. I appreciate the time and effort you have put into the interview process and for considering me for the job.
After careful consideration and reflection, I have decided to decline the job offer at this time. While I was impressed by [Company Name] and the opportunity seemed exciting and promising, I have decided to accept another position that is a better fit for me.
Again, I would like to extend my gratitude to you for your time and for considering me for the position. I would love to stay in touch with you and your organization and potentially work together in the future.
Best regards,
[Your Name]
Follow Up Letter after Joining the Company
Dear [Hiring Manager’s Name],
I hope this letter finds you well. I wanted to take the time to express my appreciation for the opportunity you gave me to be a member of the [Company Name] team as [Job Position].
I have been enjoying getting to know the team and learning more about the company and its culture. Already I have found myself adapting quickly to the role’s demands, and I am delighted to find my skills being put to good use.
Thank you again for offering me this opportunity. Should you need any further assistance, please feel free to contact me at any time.
Best regards,
[Your Name]
Tips for Writing a Compelling Follow-Up Letter for Your Job Application
Submitting a job application is an important step in landing your dream job, but it’s just the beginning of the process. You need to follow up to keep your application at the top of the hiring manager’s mind. Here are some tips to help you write a compelling follow-up letter that can increase your chances of getting your foot in the door:
1. Be timely. Don’t wait too long to send a follow-up letter after submitting your job application. You want to strike while the iron is hot and stay top-of-mind with the hiring manager. It’s a good idea to send your letter within a week of submitting your application.
2. Customize your letter. Don’t just send a generic follow-up letter to every employer. Take the time to personalize each letter by mentioning the specific job you applied for and expressing your interest in that particular company. Use the hiring manager’s name, if possible, and reference points from your application to show that you are a serious candidate.
3. Keep it concise. Your follow-up letter should be brief and to the point. Put yourself in the hiring manager’s shoes – they’re probably receiving a lot of applicants and don’t have the time to read a long letter. Keep your letter between 150-300 words, and only include the most important details.
4. Show enthusiasm. The goal of your follow-up letter is to make the hiring manager feel excited about your application. Use enthusiastic language and show that you are passionate about the role and the company. If you met someone during the application process, mention this and express your appreciation for their time.
5. Provide value. Instead of just asking if your application has been reviewed, try to provide value to the hiring manager. If you’ve done any additional research on the company or job, mention that. If you have skills or experience that you didn’t include in your application, highlight them. This shows that you are proactive and interested in helping the company succeed.
Conclusion
Remember, the follow-up letter is your chance to make a lasting impression on the hiring manager and stand out from the competition. By following these tips and putting your own spin on your letter, you can increase your chances of landing your dream job.
Follow Up Letter Sample for Job Application FAQs
What is a follow-up letter for job application?
A follow-up letter for job application is a professional email or letter sent after applying for a job as a way of expressing interest and reminding the employer of your application status.
When should I send a follow-up letter after submitting a job application?
You should wait for at least one week after submitting your job application before sending a follow-up letter. It is important to give the employer adequate time to review the applications before reaching out.
What should I include in a follow-up letter for a job application?
A follow-up letter should have a brief introduction, express your appreciation for the employer’s time, reiterate your interest in the job position, highlight your qualifications and briefly explain what you could bring to the company.
What if the job description doesn’t mention a deadline?
If the job description does not mention a deadline, it would be appropriate to wait for at least two weeks before sending a follow-up letter. This allows the employer enough time to review the applications and make the necessary decision.
Is it appropriate to make a phone call after following up with an email?
If you have not received any response after a follow-up email, it is appropriate to make a phone call to follow up. However, ensure that you are respectful of the employer’s time and schedule.
Should I follow up again if I don’t receive a response to my follow-up letter?
It is okay to send a second follow-up if you do not receive a response to your initial follow-up letter, but only after an appropriate amount of time has passed. If you do not get a response after the second follow-up, it may be time to move on.
What tone should I use in a follow-up letter for job application?
A follow-up letter should have a polite and professional tone. Avoid being aggressive or sounding desperate as it could harm your chances of being considered for the job.
Wrapping Up
That’s all for now folks! We hope our follow up letter sample for job application has been helpful in giving you an idea of how to approach writing your own follow up letter. Remember to take note of these helpful tips, personalize your letter, and keep it brief. We wish you the best of luck in your job search and look forward to seeing you again soon. Thanks for stopping by!