The Ultimate Guide to Formal Letter Format for IELTS Writing

Do you want to master the art of writing a formal letter for IELTS? If so, you’ve come to the right place. With the increasing demand for English language proficiency through IELTS exams from people all around the world, knowing how to write an effective formal letter has become a necessity. Whether you’re writing a formal letter for academic or professional reasons, it’s essential to follow the correct format to make sure your message is conveyed clearly and concisely.

In this article, we’ll dive into the formal letter format for IELTS and provide you with examples that you can use and edit as needed. By the end of this article, you’ll have a clear understanding of the format, the dos and don’ts, and the best practices for writing a formal letter for IELTS. So, without further ado, let’s get started!

The Best Structure for Formal Letter Format for IELTS

Dear IELTS candidate,

Writing a formal letter can be a daunting task, especially when you are preparing for an exam like IELTS. However, with the right structure and format, you can impress the examiner and improve your chances of getting a high score. In this article, we will discuss the best structure for formal letter format for IELTS, using the Tim Ferris writing style.

The structure of a formal letter should be clear and concise, with an introduction, main body and conclusion. Here’s how you can structure your letter:


The introduction should be short and to the point. Start your letter with a formal greeting such as “Dear Sir/Madam” or “To whom it may concern”. You should then state the purpose of your letter in one or two sentences, for example, “I am writing to apply for a scholarship to study at your university.”

Main Body

The main body of your letter should be divided into several paragraphs. Each paragraph should have a clear and relevant topic sentence, followed by supporting sentences. Use paragraphs to organize your ideas and create a clear structure for your letter.

First Paragraph

The first paragraph should provide some background information or context for your letter. It should explain why you are writing, what you are requesting, or what problem you are trying to solve. For example, “I am writing to complain about the poor quality of service I received at your restaurant last night.”

Second Paragraph

The second paragraph should provide more details and specific examples to support your request or complaint. Use this paragraph to explain your position and provide evidence to back it up. For example, “I ordered a steak that was overcooked and cold, and the waiter was rude when I complained.”

Third Paragraph

The third paragraph should suggest a solution or a course of action. Use this paragraph to propose a resolution to the problem you described in the first two paragraphs. For example, “I would appreciate it if you could refund me the cost of my meal or offer me a voucher for a future visit to your restaurant.”


The conclusion should be short and summarize the main points of your letter. End your letter with a polite and professional closing such as “Yours faithfully” or “Sincerely”.

Remember to keep your language formal, concise, and polite. Avoid using slang or colloquial expressions. Use polite language such as “please” and “thank you” to show respect.

In conclusion, a good structure is key to writing a successful formal letter in IELTS. By following the structure outlined in this article, you can organize your ideas, support your arguments and make a lasting impression on the examiner.

Best of luck with your IELTS examination!

Yours sincerely,

The Tim Ferris Writing Style

Formal Letter Format for IELTS

Sample 1: Letter of Recommendation for Scholarship

Dear Sir/Madam,

I am writing this letter to recommend Mr. John Doe for the ABC Scholarship program. John is one of the brightest students I have had the pleasure of teaching, with impeccable academic achievements. He has also shown exceptional leadership skills and actively participates in school activities.

Furthermore, he is deeply passionate about pursuing higher education and has a clear career goal in mind. Given his talent, drive, and character, I am confident that John will excel in any academic program he enrolls in. I whole-heartedly recommend him for the ABC Scholarship program.

Thank you for considering this recommendation.


Ms. Jane Smith

Sample 2: Letter of Complaint about Noisy Neighbors

Dear Sir/Madam,

This letter serves to bring to your attention the constant noise pollution caused by my neighbors in the apartment above. The loud and frequent noises, especially during odd hours, are causing immense disturbance and distress to me and my family.

We have tried talking to the neighbors and requesting them to keep the noise levels down, but to no avail. As a resident, I believe it is within my rights to a peaceful and noise-free environment. I urge you to take necessary actions to resolve this situation.

Thank you for your prompt attention to this matter.


Ms. Sarah Lee

Sample 3: Request Letter for Extension of Deadline

Dear Sir/Madam,

I am writing this letter to request an extension of the deadline for submission of my thesis project. Due to unforeseen circumstances, including personal health issues and family emergencies, I have not been able to devote sufficient time towards completing the project.

I would greatly appreciate an additional two weeks to complete the project and submit it by the extended deadline. I assure you that I will work diligently towards meeting the revised deadline and delivering high-quality work.

Thank you for your understanding and consideration.


Mr. David Brown

Sample 4: Letter of Resignation

Dear Manager,

It is with a heavy heart that I submit my resignation from the position of Marketing Manager at ABC Corporation, effective from the end of next month. The experience I have gained with ABC Corporation over the last several years is invaluable and one I will never forget.

However, I have decided to pursue other opportunities, which I believe will allow me to make a greater difference in my field. I will ensure a smooth transition during the notice period and transfer my duties and responsibilities to a replacement as seamlessly as possible.

I would like to express my sincere thanks for the support and encouragement provided by you and the team at ABC Corporation during my time here. I wish you all the best for the future.


Ms. Jennifer Kim

Sample 5: Request Letter for Cooperation in Research Study

Dear Professor,

I am writing to request your support and cooperation in my research study on the effects of climate change on regional ecosystems. Your vast expertise and knowledge in this field will be extremely useful in helping me achieve the objectives of the study.

The study is designed to develop a comprehensive understanding of the impacts of climate change on different ecosystems and their adaptation mechanisms. Your contribution, specifically in providing insights into the unique regional patterns of the study area, would be invaluable to the success of the project.

I look forward to working with you and thank you for your time and consideration.


Mr. Robert Green

Sample 6: Letter of Recommendation for Job Application

Dear HR Manager,

I am writing this letter to recommend Ms. Jessica Jones for the position of Sales Manager at your esteemed organization. I had the pleasure of working with Jessica for two years at XYZ Corporation and can vouch for her outstanding work ethic, interpersonal skills, and results-oriented approach.

During her tenure at XYZ, Jessica consistently exceeded her targets and played a pivotal role in expanding the company’s business operations. Her ability to lead and motivate teams under challenging circumstances is commendable.

I have no doubt that Jessica’s skills and experience make her a valuable addition to your organization. I whole-heartedly recommend her for this position and wish her all the success in her future endeavors.

Thank you for your time and consideration.


Mr. Michael Brown

Sample 7: Request Letter for Refund

Dear Sir/Madam,

I am writing to request a refund of the payment made for a service that was not delivered as promised. The service in question was a gym membership, which I had paid for in advance for a period of six months. However, due to the sudden closure of the gym, I have been unable to utilize the membership for the last two months.

I respectfully ask for a refund of the two months’ payment that remains unused. I have attached relevant documents, including the payment receipt and membership contract, for your reference.

Thank you for your prompt attention to this matter.


Ms. Emily Davis

Tips for Writing a Formal Letter in IELTS

Writing a formal letter in IELTS can be a daunting task for many. However, it is an important skill to have as it can come in handy in various situations such as job applications, complaints, and official correspondence. Here are some tips to help you write a formal letter in IELTS:

1. Start with the correct heading:

The heading of a formal letter includes your address and the date in which the letter is being written. The address should be at the top right corner of the page, while the date should be on the left-hand side, a few lines below the address.

2. Address the recipient appropriately:

It is important to address the recipient appropriately, either as “Dear Mr./Mrs./Ms. [Last name]” or “To whom it may concern.” Avoid using informal or slang terms.

3. Use a formal tone throughout:

Keep the entire letter professional by using a formal tone. Avoid using jargon, contractions, and slang terms.

4. Be clear and concise:

Get straight to the point. Be clear and concise in your message. Use short sentences and avoid complex vocabulary if it is not necessary.

5. Use appropriate sign-offs:

Sign-off your letter formally, using “Yours sincerely” or “Yours faithfully” depending on how you have addressed the recipient at the beginning of the letter.

6. Check for grammar and punctuation errors:

Before sending the letter, ensure it is free from grammatical or punctuation errors. You can do so by using online grammar and spell-check tools or by asking someone else to proofread and edit the letter.

7. Follow the standard format:

Lastly, follow the standard format of a formal letter. This includes a clear introduction, the main body of the letter, and a conclusion. Make sure to organize each section of the letter well and use appropriate transitions to tie each section together.

In conclusion, writing a formal letter in IELTS requires a bit of planning and preparation. These tips should help you create an effective and professional letter that meets the necessary requirements.

FAQs related to Formal Letter Format for IELTS

What is the basic format of a formal letter for IELTS?

A formal letter for IELTS should have a clear introduction, main body and conclusion. It should also include the recipient’s address, date, salutation, body paragraphs, closing remarks and signature.

What salutation should be used in a formal letter for IELTS?

The most appropriate salutation for a formal letter in IELTS is “Dear Sir/Madam”. If the name of the recipient is known, “Dear [Name]” can be used instead.

What is the correct way to address the recipient in a formal letter for IELTS?

If the name of the recipient is known, it should be used in the salutation and throughout the letter. If the recipient is not known, “Sir/Madam” or “To Whom It May Concern” can be used.

How should the main body of a formal letter for IELTS be structured?

The main body of the letter should be separated into clear paragraphs. Each paragraph should focus on one main point and should be connected to the overall purpose of the letter. Make sure the content is relevant, logical and coherent.

What should be included in the conclusion of a formal letter for IELTS?

The conclusion of the letter should summarize the purpose of the letter and express the desired outcome. It should also include a polite closing remark and a signature.

What tone should be used in a formal letter for IELTS?

A formal letter for IELTS should be written in a polite and respectful tone. Avoid using informal language, contractions and slang.

How long should a formal letter for IELTS be?

A formal letter for IELTS should be at least 150 words and should not exceed 200-250 words. Make sure you stay within the word limit and use the appropriate vocabulary and grammar.

Wrapping it up

So, that’s it folks! Now you know everything you need to know about formal letter format for IELTS. Remember, it’s not just about the content, but also how you present it. Make sure you use an appropriate tone and appropriate language while writing your letters. I hope these tips and tricks will help you ace your IELTS exam. Thanks for reading and good luck with your future endeavours. Don’t forget to visit us again for more informative articles!