Examples and Tips for Forwarding Email to Boss: A Sample Guide

Have you ever received an important email from your colleague or client, but you’re not the one who should be responding to it? Maybe it’s a request that only your boss can handle, or perhaps it’s something that requires their input. Whatever the case may be, forwarding email to your boss is an essential skill that can save you time and increase your productivity.

To help you with this task, we’ve put together some examples of forwarding email to boss samples that you can use as a starting point. These examples cover different scenarios, such as forwarding a sales inquiry, sharing important updates, or requesting your boss’s approval. You can edit them as needed to fit your specific circumstances and communication style.

By mastering the art of forwarding email to your boss, you’ll be able to streamline your workflow and ensure that important messages don’t get lost in the shuffle. Plus, you’ll demonstrate your professionalism and attention to detail, which can only be beneficial for your career growth. So why not take a few minutes to review these forwarding email to boss samples and start putting them into practice? Your boss (and yourself) will thank you for it!

The Best Structure for Forwarding Email to Your Boss

As an employee, forwarding an email to your boss may seem like a simple task. However, it is important to pay attention to the structure of the email to ensure it conveys the necessary information clearly and concisely. Here are some tips to help you structure an email you are forwarding to your boss:

1. Clear Subject Line: A clear subject line allows your boss to quickly understand the content of the email. Use a subject line that summarizes the email’s contents, such as “URGENT: Report Submission Deadline” or “New Product Launch Meeting Agenda”.

2. Introductory Message: Start with a brief message that explains why you are forwarding the email. For example, “Dear [Boss], I am forwarding this email to keep you informed about a meeting we have scheduled with our client next week.” This helps your boss understand the context of the email and why it is important for them to read it.

3. Highlight Key Points: Your boss is likely busy and may not have time to read the entire email. Therefore, it is essential to highlight the key points in the email. You can use bullet points or bold text to make the essential information stand out. For example, “The meeting is scheduled for Thursday at 10 am in the conference room. We will be discussing the budget and timeline for the project.”

4. Provide Additional Information: If necessary, provide your boss with additional information that may help them understand the content of the email better. This could include background information, contact details, or supporting documents. Make sure to keep this information concise and relevant to the email’s contents.

5. Closing Message: End the email with a closing message that summarizes the email’s contents and any action items for your boss. For example, “Thank you for your attention to this matter. Let me know if you have any questions. We will discuss this further in our meeting on Friday.”

By following these tips, you can ensure that the email you forward to your boss is professional, easy to understand, and contains all the necessary information. This can help build trust and ensure that your boss has the information they need to make informed decisions.

7 Samples of Forwarding Email to Boss for Different Reasons

Request for Approval of Budget Allocation

Dear Boss,

I am forwarding this email to request your approval for the additional budget allocation for the project we are currently working on. As we all know, unforeseen expenses and changes in project scope have arisen, and the original budget will no longer be sufficient to cover them.

I believe that with the additional budget allocation, we will be able to complete the project successfully and deliver the expected results. Would you kindly review the attached budget proposal and give your approval as soon as possible?

Thank you for your time and consideration.

Best regards,

Your Name

Suggestion for Improvement of Business Processes

Dear Boss,

I am forwarding this email to share a suggestion that I believe can improve our current business processes and ultimately increase our productivity and profitability. After analyzing our current processes, I realized that there is room for improvement, and I have come up with some ideas to address the issues.

I would appreciate it if you could review the attached proposal and provide your opinion and feedback. If you think it’s worth implementing, I can start working on the necessary steps to ensure a smooth transition to the new processes.

Thank you for your time and consideration.

Best regards,

Your Name

Recommendation for Employee Promotion

Dear Boss,

I am forwarding this email to recommend one of our team members for promotion based on his outstanding performance and contributions to the company. I believe that he has demonstrated the skills, knowledge, and work ethic required to take on additional responsibilities and excel in the new position.

I have attached his performance appraisal and job description for your review. I would be more than happy to discuss further and answer any questions you may have regarding his performance and qualifications.

Thank you for your time and consideration.

Best regards,

Your Name

Request for Time off Approval

Dear Boss,

I am forwarding this email to request your approval for my time off request from work. As outlined in our company policy, I have provided ample notice and arranged for coverage during my absence.

I understand that my absence may have an impact on the team’s workload, and I have done my best to ensure a smooth transition and minimize disruption. I would be more than happy to work with you and the team to address any upcoming deadlines or issues and ensure they are resolved before my absence.

Thank you for your time and consideration.

Best regards,

Your Name

Notification of Delayed Project Delivery

Dear Boss,

I am forwarding this email to inform you that due to unforeseen circumstances, we will not be able to deliver the project on the initial deadline. We are working diligently to complete it as soon as possible and ensure that the final product meets all expectations and standards.

I understand that this delay may have an impact on other projects and deadlines. Therefore, I would appreciate it if you could review our revised timeline, which I have attached, and provide your feedback and guidance on how to proceed.

Thank you for your understanding and support.

Best regards,

Your Name

Notification of Employee Resignation

Dear Boss,

I am forwarding this email to inform you that one of our team members has tendered his resignation and will be leaving the company shortly. I am saddened to see him go, but I understand that his decision is based on personal reasons.

I have attached a copy of his resignation letter, and I would be more than happy to discuss further any potential issues or implications that his departure may have on the team or the company.

Thank you for your understanding and support during this transition.

Best regards,

Your Name

Notification of Customer Complaints

Dear Boss,

I am forwarding this email to inform you that we have received a few customer complaints regarding the recent product rollout. While we have taken measures to address the issues and resolve the complaints, I believe that we need to investigate further and take corrective actions to prevent similar occurrences in the future.

I have attached a summary of the complaints and the actions taken thus far. I would be more than happy to discuss further and work with the team to develop a more robust quality control process and prevent similar issues from occurring.

Thank you for your time and attention to this matter.

Best regards,

Your Name

Tips for Forwarding Emails to Your Boss

As an employee, you’ll often be tasked with forwarding emails to your boss. However, forwarding emails can be a tricky business. You need to make sure that the email is relevant and that your boss is able to quickly understand why you’ve forwarded it on to them. Here are some tips to help make the process easier:

  • Provide a brief summary: When forwarding an email to your boss, make sure you provide a brief summary in the subject line or at the top of the email to indicate what the email is about. This helps your boss quickly determine whether the email is urgent or can wait until later.
  • Highlight important details: If the email contains a lot of information, highlight the important details or requests for action so your boss doesn’t miss them. You could also use bullet points or numbered lists to help break down the information and make it easier to digest.
  • Be careful with humor: Humor can easily be misinterpreted and can come off as unprofessional. Be careful when forwarding emails with joking or sarcastic comments to your boss. A good rule of thumb is if you wouldn’t say it to their face, don’t include it in an email.
  • Explain your involvement: If the email is part of an ongoing project or includes feedback from a client, explain your role in the email and why you’ve forwarded it to your boss. This helps your boss understand why you’re including them in the conversation and expedites any necessary follow-up.
  • Check for errors: Before you forward an email, carefully check for grammar and spelling errors. You don’t want your boss to think that you’re careless or that you don’t take your job seriously.
  • Consider scheduling: If you’re forwarding emails that your boss doesn’t necessarily need to see right away, consider scheduling the email to arrive during business hours. This way, you can avoid any interruptions to their work and still make sure they receive the information in a timely manner.

By following these simple tips, you’ll be able to make your boss’s life easier and ensure that they’re always in the loop when it comes to important information. Remember, professionalism and clarity are key when it comes to forwarding emails.

Forwarding Email to Boss Sample FAQs

Can I forward any email to my boss?

It depends on the content of the email. Make sure that the email is relevant and important to your boss. Avoid forwarding spam emails or personal emails that don’t concern your boss.

How do I forward an email to my boss without sounding rude?

Be respectful and polite in your email message. Use a professional tone and explain why you are forwarding the email to your boss. Make sure to also thank your boss for taking the time to read the email.

What should I include in the email forwarding message to my boss?

Include a brief introduction and explanation of the email you are forwarding. You may also include your thoughts or insights on the matter, or any action items you recommend your boss to take.

Is it necessary to obtain the consent of the email sender before forwarding their message to my boss?

It depends on your company’s policy on email privacy. In general, it is recommended to inform the email sender that you are forwarding their message to someone else.

How do I prioritize which emails to forward to my boss?

Prioritize emails that are urgent or require your boss’s attention. Emails related to important projects, deadlines, or potential issues that may affect the company should be prioritized.

What if I receive multiple emails in a day that need to be forwarded to my boss?

Consider combining multiple related emails into one message, and provide a clear summary of the information contained in each email.

What if my boss doesn’t respond to the forwarded email?

Follow up with your boss after a reasonable amount of time has passed since you forwarded the email. You may also politely request feedback or clarification on any action items mentioned in the email.

Thanks for Reading!

Well, that’s all for now! I hope you found this sample email for forwarding to your boss helpful. Always remember to avoid forwarding any sensitive or confidential information without proper approval. And with that, I bid you farewell! Do come back and visit us again for more tips and tricks on navigating the professional world!