10 Going Away Email Samples for Every Occasion: Say Goodbye Like a Pro

As we all know, sending a going away email can be a daunting task. Whether you’re leaving a company or simply moving on to new adventures, it’s important to say a proper goodbye and leave a lasting impression on your colleagues. So, to make this process a little easier–I’ve compiled a variety of going away email samples that you can use as a starting point. These samples can be edited and personalized as needed, so you can make it your own and say farewell in a way that feels authentic to you. Let’s dive into some examples and give you the confidence to hit send on that perfect farewell email.

The Best Structure for a Going Away Email Sample

When it’s time to move on from a job or a company, it’s important to leave a positive impression and maintain professional relationships. One way to do this is by sending a going away email to colleagues and contacts in the workplace. However, crafting the perfect message can be a challenge. How do you convey your gratitude and farewell message effectively? Here are some tips on the best structure for a going away email sample that can help you deliver your message with confidence.

First and foremost, your email should include a subject line that grabs attention and conveys the intention of your message. Whether it’s “farewell” or something more specific to your departure, keep it clear and concise. Once you’ve got your subject line, begin your message with a friendly and personalized greeting. You can either address your email to specific individuals or the entire team, depending on your preference and the message you want to convey.

Next, it’s time to tackle the body of your email. Start with an expression of gratitude for your colleagues and the company you are leaving. Highlight the positive aspects of your experience and thank individuals who’ve been instrumental in your success. Remember that this is not the place to air grievances or negative feedback. Keep the tone upbeat and optimistic.

After the expressions of gratitude, you can share some memories of your time spent in the company. Share anecdotes, incidents, and events that have made your experience memorable. This will help to establish a personal connection with your colleagues and will show them that you were a valued member of the team. Along with this, you can share your future plans, both personal and professional. Mention the reason for leaving but keep it simple and professional.

Finally, end with a brief farewell message and your contact details. If you wish to keep in touch with your colleagues, this is an excellent opportunity to provide your email address and any other relevant information. This ensures that you can stay connected and expand your professional network beyond the confines of your previous job.

In conclusion, sending a going away email to your colleagues is an essential part of leaving a job with grace and professionalism. By structuring your email with a clear and concise subject line, a friendly greeting, expressions of gratitude, personal memories, your future plans, and a farewell message, you’ll be sure to leave a lasting impression and maintain positive relationships with your colleagues and contacts.

7 Going Away Email Samples for Different Reasons

Saying Goodbye to a Colleague

Dear [Colleague’s Name],

It’s with mixed emotions that I’m writing this email to let you know that I’ll be moving on from our team. I wanted to take a moment to thank you for being such a great colleague and friend throughout my time here.

Working with you has been an absolute pleasure. Your positivity and dedication to your work have been a constant source of inspiration for me, and I know that our team will miss your contributions.

As I move on to new opportunities, I’m excited to take with me everything I’ve learned from you. Thank you for everything, and please keep in touch!

Best regards,

[Your Name]

Leaving for Personal Reasons

Dear Team,

I hope this email finds you well. It is with a heavy heart that I announce my intention to leave the company due to personal reasons.

While it’s difficult to say goodbye to such a wonderful team, this decision is the best for my family and me at this time. I’ve enjoyed working with each of you and getting to know you all. I’ll always be grateful for your support and patience during my time here.

Please know that I’m committed to making this transition as smooth as possible. I’m happy to assist with any knowledge transfer or training that may be needed before my departure.

Thank you for everything. I’ll miss each of you!

Best regards,

[Your Name]

Retirement Announcement

Dear Friends and Colleagues,

After much consideration, I’ve decided to retire from my position at the company. This decision has not come lightly, but it’s time for me to start the next chapter of my life.

It’s been an absolute pleasure working with you all for the past [number of years]. The memories, lessons, and relationships I’ve built here will be cherished for years to come. I could not have asked for a better group of people to have worked alongside. Each of you has been an essential part of my journey here.

Thank you for your constant support, encouragement, and friendship during my time at the company. I’m grateful for the opportunity to have made a difference here and will always be proud of what we’ve accomplished together.

Wishing you all the best for the future and hoping we’ll stay in touch.

Warm regards,

[Your Name]

Maternity Leave Announcement

Dear Team,

I’m writing today to let you know that I’ll be taking maternity leave starting next month. This decision comes with many mixed emotions, but my health and the health of my baby come first.

To ensure a smooth transition, I’ve been working closely with my supervisor to delegate tasks and responsibilities. Please know that I’m fully committed to ensuring that my projects stay on track despite my absence, and I trust that my colleagues will continue to do an excellent job in my stead.

I look forward to returning to the office after my leave and reuniting with all of you as a new mom. Thank you for your understanding and support throughout this exciting time!

Best regards,

[Your Name]

Resignation Due to Another Opportunity

Dear [Supervisor’s Name],

I’m writing to inform you that I have accepted another job offer elsewhere and will be resigning from my current position at the company.

I want to express my gratitude for the opportunities I’ve had to learn and grow during my time here. The work I’ve done and the people I’ve had the pleasure of working with have been an essential part of my professional journey, and I’ll take all the lessons and experiences with me to my future job.

I’m committed to making this transition as smooth as possible. I’ll do everything in my power to ensure that my projects remain on track and that I leave on the best possible terms.

Thank you again for the opportunities and the experience. I wish you all the best for the future.


[Your Name]

Internship Completion

Dear [Supervisor’s Name],

As my internship comes to an end, I wanted to take a moment to thank you for the incredible opportunity to work with you and the team.

Throughout my internship, I was fortunate to gain invaluable skills, work on challenging projects, and collaborate with a passionate and dedicated team. The experience has helped shape my career aspirations and will undoubtedly be an essential part of my professional growth going forward.

Thank you for providing me with an engaging and supportive learning experience at the company. I’m grateful for the chance to work with you and hope that our paths will cross again in the future.

Best regards,

[Your Name]

Relocation Announcement

Dear Team,

I’m writing to let you know that I’ll be relocating to [city/state/country] soon. This decision was not an easy one to make, but it’s the best for me and my family at this time.

As a result, I’ll be leaving my position at the company, effective [date]. I want to thank you for the wonderful opportunity to work here and be a part of such a fantastic team. Your guidance, support, and friendship have meant the world to me.

This transition will be bittersweet, but I’m grateful for the memories and the experiences I’ve accumulated here. Thank you for everything, and I hope that our paths will cross again in the future.

Warm regards,

[Your Name]

Tips for Writing a Memorable Going Away Email

Writing a going away email to colleagues can be a bittersweet experience. On the one hand, you might be excited about starting a new job or moving to another city. On the other hand, you’re saying goodbye to people you’ve worked with for months or even years. Here are some tips to help you craft a memorable going away email.

Start with a Warm Greeting

Begin your email with a warm greeting that addresses everyone in the group. Avoid using a generic opening like “Dear colleagues” or “To whom it may concern.” Instead, use their names or a friendly term like “Hey team” or “Hi everyone.”

Show Gratitude and Appreciation

Express your gratitude and appreciation for the time you’ve spent working with your colleagues. Highlight the things you’ve learned from them, the moments you’ve shared, and the achievements you’ve accomplished together. Make sure to mention specific individuals you’ll miss working with and their contributions to the team.

Include a Personal Touch

Add a personal touch to your going away email by sharing a story or a memorable experience with your colleagues. You can also include a photo or a video that captures your time spent with the team. This will help your colleagues remember you fondly and make your goodbye more memorable.

Don’t Forget Your Contact Information

Before closing your email, make sure to provide your contact information so that your colleagues can stay in touch. Include your phone number, email address or social media profiles. Let them know that you’re looking forward to keeping in touch and possibly meeting up with them in the future.

Draft and Edit Your Email Carefully

Make sure to draft and edit your going away email carefully. Read it aloud to see how it sounds, and send a draft to a trusted colleague or friend for feedback. Check for spelling and grammar errors, and make sure your message is clear and concise. Avoid sending a lengthy email that could come across as self-indulgent or self-absorbed.

All in all, a well-written going away email can help you maintain strong relationships with your colleagues and pave the way for future collaborations or even friendships. Remember, it’s not the end, it’s a new beginning!

Frequently Asked Questions about Going Away Email Sample

What is a going away email?

A going away email is a message that is sent to coworkers or clients when an individual is leaving their job or relocating to a new location, to express gratitude and say goodbye.

Why is it important to send a going away email?

A going away email is an effective way to maintain professional relationships and to show appreciation to colleagues or clients for their support and contributions during your time together.

What should be included in a going away email?

A going away email should typically include a personalized message thanking colleagues or clients, contact details to stay in touch, and saying goodbye. You may also want to include the reason for leaving and any future plans.

Do you have any examples or templates for a going away email?

Yes, there are numerous examples or templates available online for a going away email. You can find a variety of formats depending on the nature of your relationship with the recipient and tone you want to set.

Should I send a going away email to everyone I have worked with?

While you may not have been able to work with everyone to the same extent, it is always a good idea to send a going away email to everyone you have interacted with on a professional level. This maintains goodwill and helps maintain your professional network.

When should I send a going away email?

A going away email should be sent at least one week before your last day or ahead of time if you have already left the organization. This provides time for colleagues or clients to reply and offer their well wishes.

Do I need to reply to each email I receive after sending a going away email?

It is courteous to acknowledge and respond to each email, but not necessarily required. However, you should consider sending a final thank you email to the entire group once you have finished your notice period or transition to a new role.

Say Goodbye in Style with These Going Away Email Sample

And that’s the end of our article about going away email sample. We hope that you’ve found it helpful and entertaining. Saying goodbye is always hard, but with a well-written email, you can make it a little bit easier for yourself and your colleagues. Don’t forget to express your gratitude, share your contact information, and keep it casual and personal. Thanks for reading this article, and we’ll see you again soon on our blog!