How to Write Heartwarming Holiday Letters to Employees

It’s that time of year again – the holiday season is upon us. And with it comes the age-old tradition of writing holiday letters to employees. As a business owner, manager, or supervisor, it’s important to take a few moments to express gratitude and appreciation to your team.

But what does a good holiday letter to employees look like? How can you make sure that your message truly conveys your appreciation for their hard work and dedication?

Thankfully, you don’t need to reinvent the wheel. There are plenty of resources online where you can find examples of effective holiday letters to employees, which you can then customize to fit your specific needs and circumstances.

Whether you’re short on time or simply struggling to find the right words, these templates can be a lifesaver. And with just a few simple edits, you can create a heartfelt holiday message that will leave your employees feeling valued and appreciated.

So don’t let the hustle and bustle of the holiday season prevent you from expressing your gratitude to the people who make your business a success. Take a few minutes to craft a personalized holiday letter to your employees, and watch as it fosters a sense of camaraderie and appreciation that will last throughout the coming year.

The Best Structure for Holiday Letters to Employees: A Comprehensive Guide

As the holiday season approaches, many employers are faced with the task of writing holiday letters to their employees. These letters serve as a way to show appreciation for their hard work throughout the year and to wish them well as they embark on a well-deserved break. However, crafting the perfect holiday letter can be a daunting task, as it requires striking a balance between warmth and professionalism. In this guide, we’ll go over the best structure for holiday letters to employees, as well as some tips for making your letter stand out.

Structure of a Holiday Letter to Employees

1. Begin with a personalized greeting: Start your letter off with a warm greeting, using the employee’s name if possible. This helps create a personal connection and shows that you value each employee as an individual.

2. Express gratitude for their hard work: Take the time to acknowledge the hard work your employees have done throughout the year. Whether they’ve met sales targets, completed a major project, or simply shown up and done their job every day, let them know that their efforts haven’t gone unnoticed.

3. Discuss company achievements: Use this opportunity to highlight any major company achievements from the past year. Share successes and milestones that your employees have helped make possible and give credit where it’s due.

4. Share holiday plans: Talk about any holiday plans your company has, whether it’s a party or just a few days off. This helps build excitement and shows that you’re invested in your employees’ well-being.

5. Wish employees a happy holiday: End your letter by wishing your employees a happy holiday season and offering your best wishes for the new year. You might also consider including a quote or inspirational message to help inspire and motivate them as they head into the new year.

Tips for Writing a Memorable Holiday Letter

1. Be authentic: Your holiday letter should be genuine and reflect your company culture. Avoid using stock phrases or cliches and try to speak from the heart.

2. Keep it concise: Remember that your employees are likely busy and don’t have a lot of time to read a lengthy letter. Keep your message clear but concise.

3. Use a conversational tone: Write your letter as if you’re speaking directly to your employee. Use a conversational tone and keep things light and friendly.

4. Personalize where possible: Whenever possible, try to personalize your message. Use employees’ names, reference specific achievements, and show that you’re aware of their individual contributions.

5. Encourage feedback: Invite your employees to give feedback on the letter or to share their own holiday plans and traditions. This helps build a sense of community and inclusion.

In conclusion, writing a holiday letter to your employees is a wonderful opportunity to express appreciation for their hard work, share company successes, and build a sense of community. By following the structure outlined above and keeping your message authentic and personal, you can create a letter that will be both memorable and meaningful for your employees.

Holiday Letter Templates for Employees

Happy Holiday Season

Dear employees,

The holiday season is upon us and it is my pleasure to extend my warmest wishes to you and your families. During this time of year, it is important to take a break from work and enjoy the goodwill that surrounds us. This is the perfect opportunity to cherish the time spent with family and friends and to rejuvenate our spirits for the upcoming new year.

Enjoy a well-deserved break and savor every moment of the festive season to its fullest. Reconnect with old friends, splurge on your favorite treats, and take the time to reflect on all that has been achieved this year. This joyous season is a celebration of togetherness and I hope that you are surrounded by love, warmth, and happiness.

Wishing you all a happy holiday season!


[Your Name]

Merry Christmas

Dear employees,

I am excited to wish you all a merry Christmas filled with joy, love, and laughter. May this special holiday bring warmth to your hearts and remind you of the beauty of life.

As a team, we have achieved so much this year and it is my pleasure to thank each and every single one of you for your invaluable contributions. Your hard work, dedication, and teamwork are what make our company so successful and I am truly grateful for all that you do.

Take the time to relax and enjoy this magical day with your loved ones. Cherish the memories that you create and spread the holiday spirit wherever you go.

Warmest wishes for a wonderful Christmas!


[Your Name]

Happy New Year

Dear employees,

As we welcome in the new year, I want to express my heartfelt gratitude and appreciation for all that you have done. You have contributed immensely to our organization’s success and we could not have achieved so much without your passion, hard work, and commitment.

The new year holds unlimited potential and the opportunity for even greater growth and success. So, I encourage you to take some time to reflect on your accomplishments and set new, exciting goals for the upcoming year. Remember that we are all part of the same team and together, we can achieve anything we set our minds to.

May this new year bring you happiness, fulfillment, and prosperity and may you find joy and satisfaction in all your endeavors.

Wishing you all the very best for a happy new year!


[Your Name]

Employee Appreciation Day

Dear employees,

Today is a very special day as we celebrate and appreciate each and every one of you. You are the backbone of our organization and have contributed immeasurably to our success. Your hard work, dedication, and passion have not gone unnoticed and we are deeply grateful for all that you do.

On this Employee Appreciation Day, please know that your contributions are invaluable and immeasurable. You have shown a commitment to excellence and a passion for excellence that has not gone unnoticed. Your spirit of teamwork, enthusiasm, and willingness to go the extra mile has made all the difference.

It is important to take a moment to recognize and honor your contributions, which is why we are dedicating this day to you. Please accept our heartfelt appreciation and gratitude for everything you do and will continue to do for our organization.

Thank you and happy Employee Appreciation Day!


[Your Name]

Happy Thanksgiving

Dear employees,

Thanksgiving is a time of gratitude and appreciation. It is a time to reflect on all the blessings that we have in our lives, and one of those blessings is our amazing team of employees. It is my great pleasure to extend my heartfelt thanks to you and your families for being a part of our organization.

The dedication and commitment that you bring to work every day has not gone unnoticed. We are truly grateful for your efforts and contributions that is why this Thanksgiving, we celebrate you and all that you do.

Wishing you and your families a happy and memorable Thanksgiving holiday.


[Your Name]

Happy Birthday

Dear [Employee Name],

Today is your special day, and we want to take this opportunity to celebrate and recognize all that you mean to our organization. Your contributions have been immeasurable and your hard work and dedication is greatly appreciated.

On behalf of the company, I would like to wish you a very happy birthday. May this special day be filled with joy, happiness, and the company of loved ones. Enjoy your day to the fullest, and take the time to appreciate all of your accomplishments, both personal and professional. Most of all, take the time to celebrate you!

Once again, happy birthday and we wish you all the best in the coming year!


[Your Name]

Happy Work Anniversary

Dear [Employee Name],

Today marks another milestone in your career with us, as we celebrate your work anniversary. It is a privilege to have you as part of our team and we want to take this opportunity to express our heartfelt appreciation and gratitude for all that you do.

Your dedication, commitment, and hard work have contributed immeasurably to our organization’s growth and success. You are a valuable asset to the team and we are grateful for your unwavering professionalism, creativity, and excellent work ethics.

On behalf of the company, I would like to thank you for your contributions, and celebrate the efforts that you bring to our organization. Congratulations on achieving this significant milestone, and we look forward to the many years of success and growth ahead.


[Your Name]

Tips for Writing Great Holiday Letters to Employees

The holiday season is always a special time, and one of the best ways to show your employees that you appreciate their hard work and dedication throughout the year is by writing them a heartfelt holiday letter. Here are some tips to help you create a great letter that will bring a smile to your employees’ faces:

  • Personalize each letter: It’s always a good idea to personalize your holiday letters by including the employee’s name and mentioning something specific that they’ve accomplished throughout the year. This shows that you’ve taken the time to think about their contributions and that they’re more than just a name on a list.
  • Focus on the positive: The holidays can be a stressful time for some people, so make sure your letter focuses on the positive aspects of the season. Talk about the accomplishments the company has achieved this year, the progress that has been made, and how you’re looking forward to the new year.
  • Express gratitude: Thank your employees for their hard work and dedication to the company. Let them know that their contributions have not gone unnoticed and that they are a valuable part of the team.
  • Keep it simple: Don’t overcomplicate your letter with too much detail or information. Keep it simple and to the point, while still allowing your personality to shine through.
  • Include holiday wishes: Whether you celebrate Christmas, Hanukkah, or Kwanzaa, make sure you include your holiday wishes in the letter. Remember to be inclusive and respectful of all beliefs and traditions.
  • Be sincere: Your employees are likely to be able to tell if you’re not being genuine in your letter. So, make sure you take the time to write a sincere message that truly reflects your appreciation, gratitude, and best wishes.
  • Add a personal touch: Consider adding a personal touch to your holiday letter by including a small gift or a handwritten note. This will show that you went the extra mile to make your employee feel valued and appreciated.

Writing a great holiday letter to your employees is an excellent way to show your appreciation for their hard work and dedication. By following these tips, you can create a letter that is both meaningful and memorable, and that your employees will cherish for years to come.

Frequently Asked Questions About Holiday Letters to Employees

What is a holiday letter to employees?

A holiday letter to employees is a letter sent by an employer to their employees to express gratitude, appreciation, and well-wishes during holiday seasons. It may also include information about company closures, any holiday bonuses or incentives, and other relevant updates.

Why should employers send holiday letters to employees?

Sending holiday letters to employees shows that the employer values their workforce and recognizes their contributions. Such letters help to boost employee morale, strengthen company culture, and foster positive relationships between employees and management.

What should be included in a holiday letter to employees?

A holiday letter to employees should contain a personalized greeting, expressions of gratitude and well-wishes, any relevant company updates, details about company closures, and information about any holiday bonuses or incentives.

When should employers send holiday letters to employees?

Employers should aim to send holiday letters to employees a few weeks before the holiday season, so employees have enough time to plan accordingly. The exact timing may vary depending on the holiday and the company’s internal communication strategy.

How should employers deliver holiday letters to employees?

Employers can deliver holiday letters to employees through various channels, including email, company intranet, a physical copy mailed to their home address, or by distributing it during a company-wide meeting or virtual event.

What are the benefits of sending holiday letters to employees?

Sending holiday letters to employees helps to improve employee engagement, foster positive relationships between employees and management, boost company morale and productivity, and improve retention rates. It also helps to create a company culture of appreciation and recognition.

Should holiday letters to employees be personalized?

Yes, holiday letters to employees should be personalized to show that the employer values and recognizes each employee’s unique contribution. Including personal details such as name, job title, and specific achievements adds a personal touch that makes employees feel valued and appreciated.

Wishing You the Happiest of Holidays!

We hope this article has given you some inspiration for your holiday letters to employees. As we approach the end of a challenging year, it’s important to take a moment to express gratitude and spread some cheer. Remember, a little appreciation goes a long way! Thanks for reading, and be sure to visit again for more tips and insights on creating a warm and welcoming workplace culture. Happy Holidays!