How to Write a Family Reunion Letter Sample: Tips and Examples

Are you planning a family reunion but don’t know where to start with the invitations? Look no further – we’ve got you covered. In this article, you’ll find a variety of family reunion letter samples that you can use as a guide to craft your own. These letters include all the necessary details, such as the date, time, and location of the event, as well as any additional information like suggested accommodations or meal plans. Not sure how to personalize your letter for your unique family dynamic? We’ve got tips for that too. Feel free to use these examples as templates and edit them as needed to make them your own. With these resources at your disposal, you’ll be able to write a family reunion letter sample that will excite and engage your relatives, leading to a memorable and joyous event for all. Let’s get started.

The Best Structure for Writing a Family Reunion Letter Sample

If you are planning a family reunion and need to send out a letter to invite family members to the event, it’s important to structure your letter in a clear and concise way. Not only will this make it easier for your recipients to read and understand your message, but it can also increase the chances of a successful reunion.

The following structure is recommended for writing a family reunion letter sample:


Start your letter with a warm greeting to your family members and introduce yourself as the organizer of the reunion. This is where you can briefly explain the purpose of the reunion and what you hope to achieve by bringing everyone together.

Date and Location

Provide the date and location of the reunion in a clear and easy-to-read format. Include the specific time and address of the venue, as well as any important details such as dress code or parking instructions. If there are multiple events or activities, include a schedule or itinerary so that everyone knows what to expect.

RSVP Details

Make it easy for your family members to RSVP by providing clear instructions on how to do so. You can include a phone number or email address where they can respond, or even create an online RSVP form for convenience. Be sure to set a deadline for responses so that you can accurately plan for the event.

Travel and Accommodation Information

If some family members will be traveling from out of town, provide information on nearby airports, hotels, and other accommodations. You can also offer suggestions for transportation and local attractions to help make their visit more enjoyable.


Close your letter with a heartfelt message thanking your family members for their time and inviting them to join you in creating lasting memories at the reunion.

By following this structure, you can create a family reunion letter sample that is easy to read, informative, and engaging. Remember to put yourself in your recipients’ shoes and anticipate any questions or concerns they may have in order to provide a seamless and enjoyable event for everyone.

Sample 1: Inviting Family Members for a Reunion

Celebrating togetherness at the Johnson family reunion

Dear family members,

We are delighted to invite you to join us for a family reunion at our home on Friday, July 10th. This event is a celebration of our togetherness and an opportunity to catch up with one another. We know that everyone has busy schedules, but we hope that you can take some time out to be with us.

At the reunion, we will have a barbecue, play games, share family stories, and reminisce about the good old days. We’re looking forward to hosting you and creating lasting memories. Please let us know if you will be attending the event, so we can prepare the necessary arrangements.

We look forward to seeing you soon!


The Johnson Family

Sample 2: Reminder about Family Reunion

A friendly reminder about the upcoming family reunion on September 5th

Dear Family members,

This is a friendly reminder about the family reunion on September 5th, which is just around the corner. We are excited to see you all and create new memories together. We want to make sure that everyone is aware of the date and time so that we can enjoy the festivities together.

We will be meeting at the local park, where we will have a potluck lunch, lawn games, and a family photo session. We encourage you to bring your favorite dish to share, as well as any lawn games you might have. We want to make sure everyone feels included and has a great time.

Please let us know if you have any questions or concerns. We look forward to seeing you soon!

Best regards,

The Smith Family

Sample 3: Invitation for a Family Reunion to Celebrate a Milestone

Join us in celebrating Grandma’s 90th birthday

Dear Family Members,

We are thrilled to invite you to Grandma’s 90th birthday celebration and family reunion. This is a significant milestone, and we want to make this a memorable occasion. The event will take place on Saturday, May 2nd, at the Marriott Hotel in downtown. The party will start at 2 PM, followed by a family dinner.

This is a wonderful opportunity to come together and celebrate all the joy and love that Grandma has brought into our lives. We hope that you can join us for this momentous occasion. Please RSVP and let us know if you can make it.

We look forward to seeing you and celebrating Grandma’s 90th birthday together!


The Hernandez Family

Sample 4: Sharing Excitement about Upcoming Family Reunion

The count-down has begun: Family reunion only a month away

Dear Family members,

Can you believe that the family reunion is only a month away? We are beyond excited to see everyone and to spend quality time together. We have some exciting activities planned, including a family talent show, a bonfire, and a water balloon fight.

With so many fun activities lined up, we hope that you can make it to the reunion to experience all the joy and excitement. We are looking forward to seeing everyone soon and catching up on each other’s lives.

If you have any questions or concerns, please reach out to us. We can’t wait to see you all!

Warmest regards,

The Williams Family

Sample 5: Announcement for an Annual Family Reunion

Mark your calendars: Annual family reunion on August 15th

Dear Family members,

This is to inform you that the annual family reunion will take place on August 15th at the local park. We have some exciting activities lined up, including face painting, a moon bounce, and a family-friendly sports tournament.

The event is an excellent opportunity to reunite with family members, make new memories, and create bonds that last a lifetime. We will have a potluck lunch, so please bring your favorite dish to share. We want to make sure everyone has a great time, so please come prepared with sunscreen, bug spray, and comfortable clothing.

RSVP and let us know if you can make it. We hope to see you soon!


The Brown Family

Sample 6: Special Invitation for a Family Reunion

A special invitation for a one-of-a-kind family reunion

Dear Family members,

We are delighted to invite you to a one-of-a-kind family reunion to celebrate our family’s heritage and traditions. This event will take place on Saturday, October 22nd, at the local community center.

We will be featuring a live performance by a traditional dance troupe, a cooking demonstration by a renowned chef, and a genealogy workshop to learn more about our family heritage. We will also have a marketplace featuring handmade crafts, jewelry, and clothing by family members.

We hope that you will join us to celebrate our shared past and to create memories together. Please let us know if you can make it, and feel free to reach out if you have any questions.

Wishing you all the best,

The Lee Family

Sample 7: Cancellation of Family Reunion

Important announcement: Family reunion canceled

Dear Family members,

I regret to inform you that the family reunion we had planned for Friday, June 12th, has been canceled due to unforeseen circumstances. We understand that some family members might have already made travel arrangements, and we apologize for any inconvenience this might have caused.

We know that you all look forward to the reunion every year, and we share your disappointment. We pledge to make the next reunion more extraordinary and to keep you updated on the details.

Thank you for understanding,

The Taylor Family

Tips for Writing a Family Reunion Letter Sample

If you’re planning a family reunion and need to invite family members, writing a family reunion letter sample can be an effective way to communicate the details of the event. To make sure your letter is effective, keep the following tips in mind:

  • Start with a warm greeting: A family reunion is a special occasion, so begin your letter by expressing your excitement about the event and your enthusiasm for seeing everyone again. This will help set the tone for the rest of the letter and make your guests feel welcome.
  • Include all relevant details: Be sure to include all the important information about the event, including the date, time, location, and any other relevant details. Make sure to also include information about any costs associated with the event, such as tickets or fees for activities.
  • Provide clear instructions: Make sure your guests know what they need to do to RSVP and how to get in touch with you if they have any questions or concerns. Consider including a phone number or email address where they can reach you directly.
  • Set expectations: Let your guests know what they can expect from the event, whether it’s a full day of activities or a casual get-together. This will help them prepare and plan accordingly.
  • Include photos: Consider including photos of past family reunions or photos of family members to add a personal touch to your letter and help guests feel connected to the event.
  • End with a warm closing: End your letter by expressing your excitement to see everyone and your appreciation for their attendance. A warm closing can help ensure that guests feel welcome and excited to attend.

By following these tips, you can create an effective family reunion letter sample that will help you communicate the details of your event and ensure a successful reunion.

Frequently Asked Questions (FAQs) about Writing a Family Reunion Letter Sample

What is a family reunion letter?

A family reunion letter is a written communication that serves as an invitation and announcement of an upcoming family gathering. It can be formal or informal, depending on the theme of the reunion.

How do I start writing a family reunion letter?

The first step is to determine the purpose and theme of the reunion. Choose appropriate words that will reflect the tone and style of the letter. Make sure to include important details such as the date, time, and location of the event. Consider including fun facts or personal memories to add a personal touch to the letter.

What should be included in a family reunion letter?

The letter should include the purpose and theme of the reunion, date, time, and location of the event, contact information, and RSVP instructions. Depending on the type of reunion, the letter could also include special requests such as bringing a dish to share or donating money toward the event.

How long should a family reunion letter be?

A family reunion letter should be concise and to-the-point. It should contain all the necessary information while avoiding unnecessary details. Ideally, a family reunion letter should not exceed one page.

Should a family reunion letter be sent electronically or by mail?

It depends on the preference of the organizer and the attendees. Electronic invitations are more cost-effective and faster, while mailed invitations have a higher personal touch and can be kept as a keepsake. It is recommended to include both options in the letter to cater to the different preferences of the attendees.

Is it appropriate to include a dress code in the family reunion letter?

If the reunion has a specific theme or dress code, it is appropriate to include it in the letter. However, if the reunion does not have a dress code, it is best to avoid including any instructions regarding attire as it might limit the attendees’ choices.

How do I personalize a family reunion letter?

Personalizing a family reunion letter can be done by adding personal touches such as memories, photos, or stories. You can also include fun facts about your family history or the family tree. Using a conversational tone will make the letter friendlier and more relatable to the recipients.

Wrap it Up with Love!

That’s it, folks! With the help of this guide, you can now easily write a family reunion letter that will get everyone excited and ready for the big day. Remember, the letter is a reflection of your personality and a sneak peek into the reunion festivities. So, be creative, add a pinch of humor, and above all, be enthusiastic while writing your letter. The whole point of the reunion is to bring everyone together, and your letter may just be the thing that makes them want to come. If you have any other tips or suggestions to share, feel free to add them in the comments section below. Thanks for reading, and may your family reunion be filled with love, laughter, and happy memories! Don’t forget to check back in for more articles that are as lifelike and as wonderful as your family!