Have you ever struggled with writing a follow up email that strikes the perfect balance between persistence and humbleness? You’ve probably been in a situation where you’ve sent an email and haven’t heard back from the recipient. You know that another message is due, but you don’t want to come across as pushy or annoying.
This is where a humble follow up email can come in handy. It’s a gentle nudge to remind the recipient of your initial message, without being too aggressive. And the best part? You can easily find examples of these emails online and edit them to fit your specific needs.
Don’t worry if writing isn’t your strong suit – with a little research and some minor tweaks, you can craft an effective humble follow up email that leaves a positive impression on the recipient. The goal is to come across as polite, professional, and respectful of the recipient’s time while still getting your message across.
So what are you waiting for? Check out some humble follow up email samples and start crafting your own follow up message today. You never know where a simple email could lead you.
The Best Structure for a Humble Follow-Up Email Sample
Asking for a favor or a response can sometimes feel awkward or uncomfortable. However, following up on an email that hasn’t been responded to can be crucial for getting the results you’re looking for. When crafting a follow-up email, it’s important to maintain a humble and professional tone to avoid coming across as pushy or rude. Here’s a suggested structure for a humble follow-up email:
Paragraph 1: Greetings and Recap
Start your email by addressing the recipient by name and thanking them for their previous interaction or response. Briefly recap the purpose of your initial email and mention the date you sent it. This helps to refresh their memory in case your original message got lost in their inbox.
Paragraph 2: Reason for Following Up
Be clear about why you’re following up, but avoid sounding demanding. Explain why this matter is important to you and how a response or action from the recipient would be helpful. If the recipient needs more information from you, let them know you’re available to provide it.
Paragraph 3: Offer Assistance
Show your willingness to help the recipient with any questions or concerns they may have. Offer to provide additional resources or support if necessary. This shows that you’re not just looking for a response, but that you genuinely care about their needs and are willing to go the extra mile to help them.
Paragraph 4: Closing and Future Contact
Wrap up your email on a positive note. Thank the recipient for their time and consideration. Offer a friendly salutation and express your hope to hear from them soon. If you don’t hear back within a few days, it’s okay to send a brief follow-up email reminding them of their previous promise to respond, but avoid sounding pushy or confrontational.
Remember, maintaining a humble and professional tone in your emails is key to building strong relationships and getting the results you’re looking for. Use this structure as a guide to craft an effective and respectful follow-up email that will help you achieve your goals.
Humble Follow Up Email Samples
Follow Up on Job Application
Dear Hiring Manager,
I wanted to follow up on my job application for the role of Marketing Manager. I submitted my application two weeks ago and have not heard back from the hiring team yet. I am very interested in working for your company and would like to know if there is any update on my application.
Thank you for taking the time to review my application. I look forward to hearing back from you soon.
Best regards,
[Your name]
Follow Up on Meeting Request
Dear [Recipient’s Name],
I hope this email finds you well. I wanted to follow up on my request for a meeting with you to discuss the new project we are working on together. I suggested a few dates and times that could work for me, but have not received a response from you yet.
Please let me know if any of the dates and times I proposed work for you, or if there are alternative dates that you would prefer. I think it will be beneficial for both of our teams to have this meeting, and I am looking forward to hearing your thoughts on it.
Thank you for your time and consideration.
Best regards,
[Your name]
Follow Up on Invoice Payment
Dear [Client’s Name],
I hope this email finds you well. I wanted to follow up on the invoice I sent you on [Date of invoice]. The payment was due on [Due Date], and I have not yet received it.
Please let me know if there are any issues with the invoice or if there is any additional information you need from me to process the payment. I look forward to receiving the payment soon so that we can continue our positive working relationship.
Thank you for your attention to this matter.
Best regards,
[Your name]
Follow Up on Proposal Submission
Dear [Recipient’s Name],
I hope this email finds you well. I am following up on the proposal I submitted to your company on [Date of proposal submission]. I have not received any feedback yet and would like to know if there are any updates or if you have any questions about the proposal.
Please let me know if there is anything I can do to assist with the decision-making process. I am very interested in working with your company and believe that my proposal offers a unique solution to the problem you are facing.
Thank you for your consideration.
Best regards,
[Your name]
Follow Up on Job Interview
Dear [Interviewer’s Name],
I wanted to express my gratitude for the opportunity to interview for the position of Sales Manager at your company. I enjoyed meeting you and the rest of the team and learning more about the role.
I am following up to know if there has been any update on the hiring process. I am still very interested in the position and would appreciate information regarding the outcome of interviews. If there is additional information you need from me, please let me know.
Thank you for your time and consideration.
Best regards,
[Your name]
Follow Up on Informal Meeting
Dear [Recipient’s Name],
I hope this email finds you well. I am following up on our recent meeting to discuss the new project that we are working on together. I found our conversation very productive and think that we were able to make some positive strides towards completing the project.
I wanted to know if you have any additional thoughts or ideas to share about it. I welcome feedback and suggestions on our project, and I am confident that we can achieve our goals if we continue to work together.
Thank you for taking the time to read this email. I look forward to hearing your thoughts.
Best regards,
[Your name]
Follow Up on Product Delivery
Dear [Client’s Name],
I hope this email finds you well. I am following up on the delivery of the product that I sent to you on [Date of product delivery]. I wanted to confirm that the product was delivered as expected and that you are satisfied with it.
If there are any issues with the product, please let me know so that I can assist you in resolving them. I value our working relationship and hope that we can continue to work together in the future.
Thank you for your time and consideration.
Best regards,
[Your name]
Tips for Writing a Humble Follow-Up Email Sample
Writing a follow-up email can be nerve-wracking, but it doesn’t have to be. Here are some tips to help write a humble follow-up email sample:
- 1. Use polite language: When writing a follow-up email, remember to use polite language. Start with a greeting such as “Hi” or “Hello,” and use words like “please” and “thank you” to show appreciation and respect.
- 2. Be concise: Keep your email brief and to the point. Summarize the main points of your previous conversation and make your request or inquiry clear.
- 3. Add value: A follow-up email should not only remind the recipient of your previous correspondence but also provide value. Consider offering additional information or insights that could be useful to the recipient.
- 4. Show humility: In a follow-up email, it’s important to show humility. Avoid a pushy tone or making demands. Instead, express your interest and appreciation for the recipient’s time and consideration.
- 5. Set expectations: If you’re requesting a response or action from the recipient, set clear expectations for when they can expect to hear back from you or what the next steps are.
- 6. Proofread: Before hitting send, be sure to proofread your email for grammar and spelling errors. A well-crafted follow-up email can be undermined by careless mistakes.
By following these tips, you can write a humble follow-up email sample that is both effective and respectful. Remember that a well-crafted email can help you maintain relationships, build trust, and achieve your goals.
How to write a humble follow-up email?
To write a humble follow-up email, be polite, concise, and respectful. Address the recipient by their name, thank them for their time and mention the purpose of your email.
When to send a follow-up email?
You should send a follow-up email if you don’t receive a reply after a few days, or if the recipient requested you to do so after a certain period.
What should I include in my follow-up email?
Your follow-up email should include a polite greeting, a brief introduction, a reminder of the purpose of your initial email, and a call-to-action. It’s also important to thank the recipient for their time and consideration.
Should I mention my previous email in my follow-up email?
Yes, you should mention your previous email and provide context to remind the recipient of your purpose and why you need their response.
How can I avoid sounding pushy in my follow-up email?
To avoid sounding pushy in your follow-up email, use a polite and respectful tone, avoid demanding an immediate response, and provide a clear and concise purpose in your email.
What is the best time to send a follow-up email?
The best time to send a follow-up email is during office hours on weekdays. Avoid sending emails during weekends or after working hours to ensure a higher chance of getting a response.
How many times should I follow up?
You should follow up once or twice after your initial email, depending on the urgency of your request and the recipient’s response time. If you still don’t receive a response after a few follow-ups, it’s best to move on.
Thanks for Reading and Goodluck with your Email!
And there you have it, my friends! I hope this humble follow-up email sample will help you in your future business endeavors. Remember, it’s always important to follow up and let your clients know that you value their time and are committed to their success. Don’t forget to personalize your emails and make them sound natural, just like how you would talk to someone in person. Thanks again for reading, and don’t forget to come back to our website for more helpful tips and ideas. Best of luck with your email, and have a great day ahead!