What to Write When Forwarding an Email Sample – Tips and Examples

Hey there,

Are you tired of forwarding emails that lack proper formatting and clarity, leaving your recipients confused and frustrated? Look no further. In this article, we’ll provide simple tips and tricks on what to write when forwarding an email sample, ensuring your message gets across effectively.

We know it’s tempting to hit the “forward” button and call it a day, but taking a bit of extra time to craft a clear and concise message can save you and your recipients a lot of headache in the long run.

Lucky for you, we won’t just give you vague advice. We’ll provide you with real-life examples that you can readily use, or edit as needed, to suit your specific needs.

No more chicken scratch formatting, no more rambling introductions, no more unanswered questions. Follow our simple guidelines and you’ll be forwarding emails like a pro in no time.

So sit back, grab a cup of coffee, and let’s dive into what to write when forwarding an email sample.

The Best Structure for Forwarding an Email Sample

Forwarding email samples may seem like a simple task, but it can have a significant impact on the recipient’s understanding and interpretation of the message. Therefore, it is essential to follow a structure that ensures the email is clear, concise, and easy to follow. In this article, we will discuss the best structure for forwarding an email sample that will deliver a powerful message and leave a great impression on the recipient.

Subject Line

The first thing that the recipient will see is the subject line, and it is therefore essential to make it clear and concise. The subject line should summarize the content of the email and provide a clear indication of what the recipient can expect from its content. Additionally, it should be attention-grabbing and stand out among other emails in the recipient’s inbox.


After the subject line, the next step is to introduce the email’s content in a clear and concise manner. This section should explain the reason for forwarding the email sample, highlight its relevance and importance. This will help the recipient understand why they are receiving the email sample, and what they should expect from it. Ideally, the introduction should be no more than a few sentences but can be more extensive if necessary.

Body of the Email

The body of the email should contain the forwarded email sample. Before doing this, it is essential to read the email sample entirely and remove any irrelevant content. The body of the email should be organized and easy to follow. This means using bullet points, paragraphs, and clear headings to make it easy for the recipient to understand and follow the message.


The conclusion should summarize the email’s key points and highlight any important actions the recipient should take as a result of the email sample. If necessary, you can ask the recipient if they have any questions or require further information regarding the email’s content. Additionally, it is a good practice to thank them for taking the time to read the email and offer assistance should they require it.


The last section of the email should contain a closing remark, and it can be as simple as signing off with a name or providing contact information. The closing remark should be polite, professional, and sincere, and it should leave the recipient with a positive impression of the sender.

Email Signature

Lastly, it’s important to include an email signature that contains the sender’s contact information. This makes it easy for the recipient to reach out to the sender if necessary. The email signature should contain the sender’s name, title, phone number, and email address.

In conclusion, forwarding an email sample can be an effective way to communicate a message or idea to a recipient. By following this structure, you can ensure that your email is clear, concise, and easy to follow, leaving a memorable impression on the receiver.

Email Forwarding Samples

Forwarding Project Updates to Manager

Dear [Manager’s Name],

I hope this email finds you well. I’m forwarding an update on our project, which highlights the progress made so far. We’ve been able to identify key challenges and develop innovative solutions to overcome them. The team has been working diligently to ensure we deliver quality work on time. I believe this update will give you a comprehensive overview of our progress and help you make informed decisions moving forward.

Best regards,

[Your Name]

Forwarding a Job Application to HR Manager

Dear [HR Manager’s Name],

I hope you’re doing well. I’m forwarding an application from [Candidate’s Name] for [Position Name]. Having gone through the CV and cover letter, I believe the candidate has the necessary skills, experience, and personality traits to excel in the role. I’d be happy to provide more information if needed, but I think the attached application materials paint a great picture of why [Candidate’s Name] would be a great fit in our team.

Best regards,

[Your Name]

Forwarding a Press Release to Business Partners

Dear [Business Partner’s Name],

I wanted to share this latest press release with you, which highlights our recent achievements and plans for the future. As a valued business partner, I think you’d appreciate that we’ve been making significant strides in areas that align with our shared goals. Our team is excited to be pushing the limits of what we can achieve, and we believe this press release is the best way to share the news. Please do not hesitate to reach out if you have any questions or suggestions.

Best regards,

[Your Name]

Forwarding a New Employee Orientation Schedule to New Hire

Dear [New Hire Name],

I’m excited to welcome you to [Company Name]! This is an exciting time and I’m happy to be helping you get off to a great start. I’m forwarding the schedule for our new employee orientation event, which I believe will help you get up to speed on all the essential aspects of the company culture, policies, and procedures. I’m confident that you’ll fit right in and contribute excellently to our team. Let me know if you have any questions about the schedule or anything else.

Best regards,

[Your Name]

Forwarding a Newsletter to Subscribers

Dear Newsletter Subscribers,

I hope this email finds you well. Please find attached our latest company newsletter. In this quarterly edition, we share information on new products, events, staff promotions, and other company news. We also include special offers exclusive to our subscribers. We hope you find this newsletter informative and engaging. As always, your feedback and contributions are always welcome.

Best regards,

[Your Name]

Forwarding Internal Training Materials to Team

Dear Team,

I’m forwarding some internal training materials for our upcoming training session. I believe these materials will help you get the most out of the workshop and prepare you to apply the new knowledge and skills on the job. The materials include guides, hands-on exercises, and case studies that reflect our company’s day-to-day operations. Please go through them carefully and feel free to reach out if you have any questions or concerns.

Best regards,

[Your Name]

Forwarding Important Meeting Minutes to Team

Dear Team,

I hope this email finds you well. I’m forwarding the minutes from our last meeting, which are essential to keep everyone informed and aligned. The minutes capture key decisions, action items, and next steps that we should take to achieve our goals. Please review them and let me know if you have any questions or need clarifications. I’m confident that we’ll continue to work together effectively and achieve our targets.

Best regards,

[Your Name]

Tips for Writing Effective Forwarding Emails

If you’re regularly forwarding emails, whether for work or personal reasons, it’s important to ensure you’re doing so in an effective and professional way. Here are some tips to keep in mind when writing forwarding emails:

  • Give context: When forwarding an email to someone else, it’s important to provide context as to why you’re forwarding it. This could include a brief explanation of what the email contains or why you think it’s important for the recipient to see it.
  • Personalize the message: While forwarding an email might seem like a straightforward task, taking a few moments to personalize the message can go a long way in building relationships. Use greetings, sign-offs, or even a quick note to the recipient to show that you value their time and input.
  • Summarize or highlight key points: Depending on the nature of the email, it can be helpful to summarize or highlight key points for the recipient. This can help them quickly understand the email’s purpose without having to read it in its entirety.
  • Check for errors: As with any email, it’s important to double-check for errors before hitting send. This includes checking for spelling or grammatical errors, as well as verifying that you’re sending the email to the intended recipient.
  • Include any necessary attachments: If the email contains attachments, make sure they’re included in the forwarded message and that the recipient has access to them. Alternatively, you could also provide a link to the attachments to make it easier for the recipient to access them.

By following these tips, you can ensure that your forwarding emails are professional, effective, and easy for the recipient to understand. Taking a little bit of extra time to personalize and provide context can go a long way in building relationships and ensuring that important information is communicated effectively.

What to Write When Forwarding an Email Sample

1. What is the purpose of forwarding an email sample?

Forwarding an email sample is done to share the content of an email with another person or group of people.

2. What should be included in the email when forwarding an email sample?

When forwarding an email sample, you should include a brief introduction explaining the context of the email and why it is being forwarded. You should also include any necessary attachments or links.

3. Is it necessary to ask for permission before forwarding an email sample?

If the email was originally sent to you, it is generally acceptable to forward it without asking for permission. However, if the email was not addressed to you specifically, it is courteous to ask for permission before forwarding it.

4. How should the email be addressed when forwarding an email sample?

The email should be addressed to the person or group of people who you are forwarding it to. You can include a brief message at the top of the email explaining why you are forwarding it and who it is intended for.

5. What should be done if the email contains sensitive or confidential information?

If the email contains sensitive or confidential information, it is important to ensure that it is only forwarded to those who have a need to know. You should also include a note in the email to remind the recipients of the confidentiality of the information.

6. Should the original sender of the email be informed if it is being forwarded?

It depends on the context of the email and the relationship with the original sender. If the email is being forwarded for informational purposes only, it may not be necessary to inform the original sender. However, if the email contains sensitive or confidential information or the original sender may be interested in the content, it would be courteous to inform them.

7. Is it ok to edit the content of the original email when forwarding an email sample?

If it is necessary to edit the content of the original email, it should be done with care and with the intention of making the email more clear or concise. It is important to avoid changing the meaning of the original message or taking it out of context.

Signing Off

Well, that was a fun and informative ride, wasn’t it? Whether you’re forwarding an important email to your colleagues or just trying to spread some good news, I hope you found our sample to be helpful. Remember to keep it concise, clear, and free of any unwanted fluff. And if you ever need more tips and tricks on how to master the art of email forwarding, be sure to come back and visit us again. Thanks for reading, folks!