A Sample Pre Wedding Email to Guests: Tips for Effective Communication

Wedding planning can be stressful, but one of the most important aspects is reaching out to your guests and giving them all the important details they need to know. And what better way to do that than through a pre wedding email to guests? In this article, we’re going to walk you through the basics of crafting a pre wedding email to guests and offer you a sample that you can use as a starting point – edit it to fit your personality and wedding style. Whether you’re sending out a save-the-date announcement or a final email a few days before the wedding, your pre wedding email to guests is an excellent way to make sure everyone is well-informed and can participate fully in your special day. So let’s dive in and get started!

The Perfect Pre-Wedding Email Structure for Your Guests

Planning for the big day can be exhilarating but stressful at the same time. Aside from dealing with the wedding planner and looking for the perfect dress, you also need to inform your guests about the details of the event. While a save-the-date card is a formal way of notifying your guests, sending them a pre-wedding email is more practical and superbly efficient. In this article, we will discuss the best structure for a pre-wedding email to your guests.

The first thing that you need to include in the email is a warm greeting. Begin with a kind salutation, addressing your guests by their first name to make a personal connection. You can also express how excited you are that they will be joining you on your special day. This gesture will make them feel valued and important to you.

After the greeting, provide the essential details of the wedding, such as the venue, date, and time of the ceremony. Concise and straightforward information is crucial so that your guests will not miss out on anything. Make sure that you have double-checked the accuracy of the details and included clear directions on how to get to the location of the wedding.

Next, you may want to give your guests an idea of the dress code. Whether you are having a formal or casual wedding, it is important to let your guests know what they should wear to the event. You can include a sample outfit or provide a website where they can check for outfit suggestions. Additionally, you may add a note about the weather, especially if the event is outdoors or during the rainy season.

In the following section of the email, you can give a brief but enticing description of the reception. This should include the time, location, and any unique details or highlights of the event. If there are any surprises or special performances from guests, let them know ahead of time so they can anticipate and look forward to the reception more.

Lastly, you can add a thoughtful message to express your gratitude for their presence on your big day. Thank them for coming and supporting your union and express how much you appreciate their friendships. You can also include a call-to-action message to encourage your guests to RSVP, remind them about the deadline or encourage them to present their gifts.

In conclusion, a pre-wedding email is an excellent way of sharing information about your wedding with your guests. By following the structure we’ve discussed, you can make sure your email is organized and informative, which will help your guests make the necessary arrangements and be excited about the event. Remember to keep the tone personal and intimate, so your guests can feel your excitement and warmth for them to share looking forward to your special day!

Pre Wedding Email to Guests Samples

You’re Invited to Join Our Virtual Bridal Shower!

Dear [Guest Name],

We’re thrilled to announce that we’re hosting a virtual bridal shower for [bride/groom’s name]! We know that attending a bridal shower can be a lot of fun but due to the current situation, we decided to host a virtual one to keep everyone safe and still be able to celebrate this special occasion. We’d love for you to join us on [date and time].

We’ve planned a lot of fun activities, games, and surprises to make this shower just as special as an in-person one. All you need is an internet connection and your favorite drink in hand! Please RSVP by [date] to let us know if you’ll join us. We can’t wait to see you there!


[Your Names]

Come and Meet Our Engagement Photographer!

Dear [Guest Name],

We’re so excited to introduce you to our amazing engagement photographer, [photographer’s name]! We’ve booked [his/her] services for our big day and wanted to give you the opportunity to meet [him/her] in person. [Photographer’s name] will be joining us on [date and time] at [location].

You’ll get to know [photographer’s name] and take a look at [his/her] portfolio and discuss potential ideas for our engagement shoot. [Photographer’s name] is a real expert in capturing those perfect moments and we’re confident that [he/she] will exceed our expectations. Please let us know if you can make it.

Best regards,

[Your Names]

We’re Having a Rehearsal Dinner—Don’t Miss It!

Dear [Guest Name],

We can’t believe that our wedding is right around the corner! It’s time to practice our vows and get ready for the big day. We’d love for you to join us at our rehearsal dinner on [date and time] at [location]. It’s going to be a fun night with good food and great company.

Since you’re an important part of our lives, we’d love to have you there to celebrate with us. Dress code is smart casual and we encourage you to join us for a night of festivities. Please let us know if you can make it so we can finalize the guest list.


[Your Names]

Please Note: Our Wedding Date Has Changed

Dear [Guest Name],

We wanted to reach out and apologize for any inconvenience, but we’ve had to make some changes to our wedding plans. Our big day will now be taking place on [new date] at [location]. We know that this might cause some problems when it comes to travel plans, but we hope that you’ll still be able to join us on our special day.

We appreciate your understanding and apologize for any stress or uncertainty that this may have caused you. If you have any questions, please don’t hesitate to reach out to us. We’re excited to celebrate with you soon!


[Your Names]

You’re Invited to Our Wedding in [Location]!

Dear [Guest Name],

We’re excited to announce that our wedding day is quickly approaching! We’d love for you to join us in [location] on [date and time] to celebrate our big day with us. We’ve planned a beautiful ceremony followed by an amazing reception with great food, drink, and of course, dancing!

Please let us know if you’re able to attend by [RSVP date] so that we can finalize our guest list and make arrangements. We can’t wait to see you there to witness our love and commitment to each other. Thank you for your friendship and support.

With love,

[Your Names]

We’re Having a Bachelor/Bachelorette Party—Join Us!

Dear [Guest Name],

We’re excited to invite you to our bachelor/bachelorette party on [date and time]! We’ve planned a night of fun and celebration to spend with all of our closest friends before the big day. We’ll be doing [activity] and heading to [location] afterwards for dinner and drinks.

We’d love for you to join us and make this night one to remember. Please let us know if you can make it so we can finalize our plans. Don’t forget to pack your party outfit and dancing shoes!

Here’s to making memories,

[Your Names]

Accommodation Recommendations for Our Wedding Weekend

Dear [Guest Name],

We wanted to make sure that you have all the information you need when it comes to accommodations for our wedding weekend. We’ve made arrangements with several hotels in the area that are offering special rates for our guests.

The recommended hotels are [list hotels with rates and contact information]. We strongly advise you to book your rooms early as availability is limited. If you have any questions or need help with booking, don’t hesitate to reach out to us. We’re happy to assist in any way we can and can’t wait to have you join us on our special day.

Best wishes,

[Your Names]

Tips for Writing a Pre-Wedding Email to Guests

Planning a wedding can be a hectic and stressful time, especially when it comes to communicating with guests. Sending out a pre-wedding email can help you to share important information and manage expectations leading up to the big day. Here are some tips for crafting a thoughtful and effective pre-wedding email to your guests:

  • Include all necessary details: Make sure to provide your guests with all the information they’ll need to attend your wedding, including the date, time, and location. You may also want to share details about parking, transportation, and accommodations for out-of-town guests.
  • Set expectations: Your pre-wedding email can help to manage guests’ expectations about the wedding day. Let them know what to expect in terms of the dress code, the schedule, and any specific traditions or customs that will be incorporated into the ceremony or reception.
  • Be personal: Your guests want to feel like they’re a part of your special day, so take the time to write an email that’s warm and inviting. Share a bit about your relationship with your partner, your hopes for the wedding day, and why you’re excited to share this moment with your loved ones.
  • Ask for help if you need it: If you’re feeling overwhelmed with wedding planning, don’t be afraid to ask for help from your friends and family members. Give guests the opportunity to get involved by volunteering for specific tasks or offering their assistance on the wedding day.
  • Provide contact information: Give guests a way to get in touch with you or your wedding coordinator if they have any questions or concerns leading up to the wedding day. This can help to minimize confusion and ensure that everyone is on the same page.

Remember, your pre-wedding email is an opportunity to set the tone for your wedding and build excitement among your guests. By following these simple tips, you can create a thoughtful and informative email that helps to ensure a smooth and enjoyable wedding day for everyone involved.

Pre Wedding Email to Guests Sample FAQs

What is a pre wedding email and why should I send one to my guests?

A pre wedding email is a formal way of informing your guests about the details of your wedding, such as venue, date and time, dress code, etc. It helps to ensure that everyone is on the same page and that your guests have sufficient time to plan and prepare for the occasion.

What should I include in my pre wedding email?

Your pre wedding email should include basic details such as the date, time and venue of the wedding, as well as the dress code, any additional events, and accommodation options. You can also include fun details such as a hashtag for the wedding or a brief history of how you and your partner met.

When should I send my pre wedding email?

You should send your pre wedding email at least 3 months before your wedding, to give your guests sufficient time to prepare. If you are having a destination wedding or if many of your guests live far away, it’s even better to send your email 6 months in advance.

Should I invite people who I don’t expect to come?

It’s always polite to invite everyone who you would like to share your joyous occasion with, even if you don’t expect them all to attend. This gives them the opportunity to RSVP if they can make it, and it’s always nice to know that people were thinking of you.

Is it okay to include registry information in my pre wedding email?

No, it’s not appropriate to include registry information in your pre wedding email. This information should be shared with your guests upon request, or included directly in your invitation. Remember that your wedding is about celebrating love and not about receiving gifts.

Should I follow up with guests who haven’t RSVPed after sending the pre wedding email?

Yes, it’s a good idea to follow up with guests who haven’t yet RSVPed after sending your pre wedding email. You can give them a quick call or send a gentle reminder email, as that will help you better plan your wedding and ensure that all your guests have an enjoyable time.

Can I send a pre wedding email to guests who do not use email?

Yes, you can send a pre wedding email to guests who do not use email, but you should also send them a hard copy of your invitation. In this way, you can ensure that everyone receives the same information regardless of their preferred mode of communication.

Wrapping It Up

And there you have it! Our sample pre-wedding email to guests that you can copy or use as an inspiration to write your own. Remember to keep it simple, friendly, and informative. We hope you found this article helpful and gave you some useful insights on how to make your pre-wedding email standout. Thank you for reading, and do come back soon for more exciting articles! Wishing you a happy wedding planning journey!