Are you tired of the stress and anxiety that comes with canceling or rescheduling a job interview? Look no further! In this article, we’ll provide you with a reschedule interview email sample that you can use as a template for your own needs. Whether you’re dealing with a family emergency, inclement weather, or simply need to rearrange your schedule, these templates are customizable and easy to use. With our step-by-step guide, you’ll be able to confidently make the changes you need to schedule your interview for a time that works best for you. So what are you waiting for? Dive in and discover the examples that will make your interview rescheduling process a breeze!
The Best Structure for Reschedule Interview Email Sample
When you have been called for a job interview, it is a great opportunity to show what you are capable of and land your dream job. Unfortunately, there are times when unforeseen circumstances may arise, making it difficult to attend the interview as scheduled. In such cases, rescheduling the interview through email is the best option. However, the way you structure the reschedule interview email can make or break your chances of landing the job. Here is a guide on the best structure for reschedule interview email sample:
1. Start with a Clear Subject Line
Your subject line should clearly indicate the purpose of your email. For example, “Request to Reschedule Interview for [Position]” or “Request to Postpone Job Interview for [Date and Time]”. This makes it easier for the recipient to identify your email and prioritize it accordingly.
2. Greet the Recipient Professionally
Begin your email with a professional greeting such as “Dear [Hiring Manager’s Name]”. This sets the tone for your email and shows that you have taken the time to address the recipient personally.
3. Apologize for Any Inconvenience
When requesting a reschedule interview, it is important to acknowledge any inconvenience that may be caused as a result. Be sincere in your apologies and show empathy towards the hiring manager. Remember that they are also busy, and a reschedule may cause them some inconvenience too.
4. Give Reason for Rescheduling
Provide a genuine reason for rescheduling the interview. Ensure that your reason is valid and relevant to your situation. Some valid reasons may include sickness, urgent family matters, or any pressing personal issues that require your immediate attention.
5. Suggest Alternative Times and Dates
Offer alternative times and dates that you are available for the rescheduled interview. Make sure that the suggested times are convenient for both you and the recipient. Alternatively, you can ask the hiring manager to provide their availability and work around their schedule.
6. Express Your Continued Interest in the Job
Before concluding your email, it is important to express your continued interest in the job. Thank the hiring manager for their understanding and consideration, and let them know that you are still interested in the position. This shows that you are still committed to pursuing the opportunity despite the setback.
7. Sign off Professionally
End the email with a professional sign off such as “Sincerely” or “Best Regards”. Ensure that you include your full name and contact information, such as your phone number and email address.
In conclusion, the best structure for a reschedule interview email sample should include a clear subject line, a professional greeting, sincere apologies, a genuine reason for rescheduling, alternative times and dates, continued interest in the job, and a professional sign off. Following this structure will increase your chances of getting a positive response and landing the job of your dreams.
7 Sample Reschedule Interview Email for Different Reasons
Rescheduling Interview Due to Personal Emergency
Dear [Interviewer’s Name],
I regret to inform you that I will not be able to make the scheduled interview on [Date] due to a personal emergency that has arisen. I sincerely apologize for any inconvenience that this may cause and would like to request for a reschedule date at your earliest convenience.
Thank you for being understanding of my situation. I appreciate the opportunity to interview with your company, and I look forward to rescheduling the interview as soon as possible.
Best regards,
[Your Name]
Rescheduling Interview Due to Scheduling Conflict
Dear [Interviewer’s Name],
Thank you for considering me for the position at [Company] and scheduling an interview with me on [Date]. However, an unavoidable scheduling conflict has arisen that prevents me from attending the interview at the appointed time.
May I request your assistance in rescheduling the interview to a later date and time that is convenient for you, anytime in the next couple of weeks would be ideal. Once again, my sincere apologies for any inconvenience caused due to this situation.
Thank you for your patience and understanding, I look forward to meeting with you at a more suitable time.
Sincerely,
[Your Name]
Rescheduling Interview Due to Illness
Dear [Interviewer’s Name],
I regret to inform you that I will be unable to attend the scheduled interview on [Date] due to a sudden bout of illness. It has left me unable to leave my bed and attend the interview as planned.
I would greatly appreciate it if we could reschedule the interview at a later date. I would be more than happy to provide you with any additional documentation if necessary regarding my current health situation.
Thank you for your understanding, and I apologize for any inconvenience that this may have caused. I look forward to hearing back from you soon to discuss a more suitable interview schedule.
Best regards,
[Your Name]
Rescheduling Interview Due to Traffic Jam
Dear [Interviewer’s Name],
I hope you are doing well. I am writing to inform you that I would be unable to make it to the scheduled interview on [Date] due to unexpected traffic congestion in my area. Although I have left early, I am stuck in a massive jam, and I am unsure whether I would get there on time.
I apologize for the inconveniences that this may have caused you, and I would be glad if we could reschedule the interview at a later time. Please let me know if there’s any other date or time most convenient for you, and I will be willing to adjust my schedule.
Thank you for your understanding and consideration in this regard, and please accept my apologies for any inconvenience this may cause.
Regards,
[Your Name]
Rescheduling Interview Due to Family Emergency
Dear [Interviewer’s Name],
I wanted to inform you as soon as possible that there has been a family emergency that prevents me from attending the scheduled interview on [Date]. I am unable to leave town, and it would make it impossible for me to attend the event.
I would be incredibly grateful if we could arrange to reschedule the interview for sometime in the upcoming weeks. I appreciate your understanding and am eager to discuss with you the possibility of a different date and time to consider my application.
Thank you for your time and support during this challenging time. I hope to hear back from you soon.
Best regards,
[Your Name]
Rescheduling Interview Due to Technical Difficulties
Dear [Interviewer’s Name],
I am sorry to say that I would be unable to attend the scheduled interview as planned on [Date]. Unfortunately, I have been experiencing technical issues with my device, which prevents me from joining the video conference at the said time.
Due to the situation, I would appreciate it if we could reschedule the interview at a more suitable time and discuss the interview format, whether it is an in-person interview or remote. Kindly please let me know the best contact number or email address that I can reach out to in case of any additional information you may need.
Thanks for your understanding in this matter. I am extremely sorry for any inconvenience this might cause.
Sincerely,
[Your Name]
Rescheduling Interview Due to Holidays
Dear [Interviewer’s Name],
I hope this email finds you well. I am emailing about the scheduled interview on [Date], but there is a national holiday celebrated in my region that would fall on the same date. Due to the significance, I will be unable to attend the appointment as arranged.
Is it possible to reschedule the interview for an alternate date at your convenience? I apologize for any inconvenience this may cause.
Thank you for your understanding, and please let me know if there’s any other date that would be preferable for you, and I will attend the interview without fail.
Best Regards,
[Your Name]
Tips for Reschedule Interview Email Sample
Rescheduling an interview can be a frustrating experience for both the company and the candidate. However, there are several tips that can be used to make the process easier for both parties:
- Be timely. Let the company know as soon as possible if you need to reschedule the interview. This shows that you respect their time and gives them ample opportunity to adjust their schedules accordingly.
- Be honest. Explain the reason for the reschedule in a professional and honest manner. Whether it’s due to an emergency, scheduling conflict, or personal reasons, be transparent and open with the company.
- Provide alternatives. Offer several dates and times that work for you and ask if any of them are feasible for the interview. This shows that you are willing to work with the company and makes it easier for them to reschedule without too much hassle.
- Express your continued interest. Show that you are still interested in the job and excited about the opportunity to interview. This helps to maintain a positive relationship with the company and keeps you in their good graces.
- Thank the company. Always express gratitude for the company’s time, consideration, and flexibility in the rescheduling process. This shows that you are respectful and professional, and helps to keep the hiring process positive and constructive.
By following these basic tips, you can make the process of rescheduling an interview less stressful and more effective. Remember to be timely, honest, and flexible, and to always express your gratitude and interest in the job. With these simple steps, you can build positive relationships with companies and enhance your chances of landing your dream job.
Reschedule Interview Email Sample FAQs
What is a reschedule interview email sample?
A reschedule interview email sample is a template that one can use to draft an email requesting to reschedule an interview with a potential employer.
What should I include in my reschedule interview email?
You should include the reason you need to reschedule, a sincere apology, a proposed new date and time, and thank them for their understanding.
When should I send a reschedule interview email?
You should send a reschedule interview email as soon as you realize you cannot attend the original scheduled interview date and time.
Can I reschedule an interview more than once?
It is possible to reschedule an interview more than once, but it is important to demonstrate respect for the interviewer’s time and keep the rescheduling to a minimum.
What if the interviewer cannot accommodate my reschedule request?
If the interviewer is not able to accommodate your reschedule request, you can offer to do the interview via phone or video call.
How should I address the interviewer in my reschedule interview email?
You should address the interviewer using their title and last name, such as “Dear Mr. Smith.”
What if I am rescheduling due to an emergency?
If you need to reschedule due to an emergency, it is important to communicate the urgency of the matter in your email and apologize for any inconvenience caused.
That’s All Folks!
And that’s it! We hope our sample reschedule interview email provided you with the inspiration you needed to write one of your own. Remember, the key is to be professional and respectful while staying brief and to-the-point. Thanks for reading, and don’t forget to check back for more useful tips and tricks for job seekers like you!