Have you ever found yourself in the situation where you need to resign from your job but have no idea where to start? You’re not alone. Writing a resignation email with a notice period can be a daunting task, but it’s a necessary one. Whether you’re leaving for personal reasons, new career opportunities, or simply need a change, it’s important to resign professionally and keep things amicable with your employer.
Luckily, there are plenty of resignation email samples available online that you can use as a guide. With just a few tweaks, you can customize them to fit your situation. These samples will provide you with a framework of what to include and how to write a professional resignation email that leaves a good impression on your employer.
In this article, we’ll be providing you with some examples of resignation emails with notice periods, as well as some tips on how to write an effective one. So, whether you’re nervous about resigning or just want to ensure you leave on a positive note, read on to find out how to make a graceful exit.
The Best Structure for a Resignation Email with Notice Period
Resigning from a job is a huge decision that requires careful thought and consideration. When it comes to drafting a resignation email, including a notice period is a crucial step that denotes professionalism and respect for the employer. However, crafting a resignation email can be stressful without a clear structure in mind. In this article, we discuss the best structure for a resignation email with notice period.
Subject Line
The subject line should be clear and concise, indicating the purpose of the email. Example subject lines are:
- Resignation Notice – [Your Name]
- Resignation Letter – [Your Name]
- Notice of Resignation – [Your Name]
Opening Paragraph
The opening paragraph should contain a clear and direct statement of resignation. It should include your job title and the company you work for. Additionally, express gratitude for the opportunity to work at the company and mention some of the positive experiences you’ve had.
Body Paragraphs
The body paragraphs should elaborate on the reasons for resigning. Be honest and respectful in giving your reasons while avoiding negativity. In this section, it is an excellent idea to mention the notice period you intend to serve and include the specific date of your last day of work. The notice period is usually two weeks, but it may be more or less depending on the policies of your company or employment contract.
Closing Paragraph
In the closing paragraph, express appreciation to the employer for their support during your time at the company. Let them know how much you have learned and grown while working there. Offer to help with the transition process and provide a personal email or phone number you can be reached at in the future.
Closing Remarks
The resignation email is a formal document, and it should meet the same standards as a proper business letter. Proofread the email for typos and grammatical errors before sending it to ensure the email’s professionalism. Finally, remember that when it comes to resignation, honesty, and integrity go a long way in maintaining good relationships with your former employer and colleagues.
In conclusion, resigning from a job should be treated with sensitivity and professionalism. By following the above structure, you can write a resignation email that is respectful and concise yet can still maintain good relationships with former employers and colleagues.
7 Resignation Email Sample with Notice Period
Sample 1: Resignation Email Due to Relocation
Greetings,
I am reaching out to inform you that my family and I are relocating to another state. Unfortunately, this means that I will have to resign from my position as [job title] with [company name]. My final day of work will be [date], giving my two weeks’ notice as per company policy.
I want to thank you and the entire team at [company name] for providing me with a great opportunity and experience. Working in this organization was a valuable learning journey for me, and I appreciate everything you have done for me. I will ensure to complete all outstanding projects before my last day at work.
Thank you for your understanding. I wish you and the company immense success in the future.
Best regards,
[Your Name]
Sample 2: Resignation Email Due to Health Issues
Dear [Manager’s Name],
I regret to inform you that my health has declined significantly, and I will not be able to continue my duties as [job title] with [company name]. Please consider this email as my resignation letter with two weeks’ notice period, effective from [date].
The decision to resign was a difficult one, as I have enjoyed my time with the company and have learned a lot. However, it is impossible for me to continue working with my current state of health. I will ensure that my ongoing projects are adequately handled before my departure.
Thank you for your time and understanding. I hope that the company continues to prosper and thrive in the coming years.
Sincerely,
[Your Name]
Sample 3: Resignation Email Due to Career Advancement
Hello [Manager’s Name],
It is with mixed emotions that I submit my resignation as [job title] for [company name]. I have accepted another job offer that provides me with a more significant career opportunity, and I have decided to move on. My last day of employment will be [date], providing two weeks’ notice period, as per company policy.
I want to thank you and the entire team for providing me with valuable lessons and experiences in [job responsibility]. It was an honor to be part of this team, and I appreciate your constant support and cooperation during my tenure.
I will ensure a smooth transition of my responsibilities to my successor. Please let me know how I can be of assistance during this transition.
Thank you again for everything, and I hope that the company progresses further towards success.
Best regards,
[Your Name]
Sample 4: Resignation Email Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [job title] at [company name]. This decision has been made after considering various aspects of my personal life, and I need to prioritize them at the moment.
I wish to extend my gratitude to you and the team for providing me a valuable learning curve throughout my tenure at [company name]. I have learned incredible skills, and the team leader’s guidance went well beyond my expectations here. I will make sure that my pending work is completed before my last day of service, [date], giving two weeks’ notice period to uphold the company policy.
Thank you for your understanding and support during my employment with the company. I am proud to have been part of a team that is progressive, dynamic, and ever-evolving in their approach.
Sincerely,
[Your Name]
Sample 5: Resignation Email Due to Managerial Issues
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [job title] at [company name]. Due to a recent change in management, I feel that my career is no longer aligned with the new leadership’s core values and principles. I consider this decision carefully, and I believe it is in my best interests to move on and find a work environment better suited to my needs and goals.
I have learned a lot in my tenure at [company name], and I will ensure to complete my ongoing tasks and ensure a smooth transition for my successor before my departure date, [date], giving two weeks’ notice period, abiding by company policy.
Thank you for understanding my decision, and I hope you will consider the concerns I have raised. I am grateful to have had the privilege of working alongside you and an incredible team of professionals.
Best regards,
[Your Name]
Sample 6: Resignation Email Due to Job Dissatisfaction
Hello [Manager’s Name],
I am writing to notify you that I will be leaving my position as [job title] in [company name]. Unfortunately, I have been facing job dissatisfaction lately, and I have decided that it’s best to move on. My last day of work will be [date], and I will give my two weeks’ notice period, effective immediately.
I want to thank you and the team for giving me the chance to work in this role for the past few years. Although it was a difficult decision to make, I feel that it is time for me to explore other opportunities. Hence, I will ensure that the ongoing work is completed well before my departure.
Thank you for your assistance and understanding during my tenure at the company. I have learned some valuable skills, and I will apply them later in my career.
Sincerely,
[Your Name]
Sample 7: Resignation Email Due to Unforeseen Circumstances
Dear [Manager’s Name],
I hope my email finds you well. Unfortunately, a significant unforeseen personal circumstance has come up, and I must resign from my position as [job title] with [company name]. I am grateful for the opportunity to work with a team of skilled professionals who have done everything in their power to support me in my role.
Under different circumstances, I would have loved to continue contributing to the company’s growth plans. Unfortunately, due to the current circumstances, I must resign and give my two weeks’ notice period, with my final working day being [date].
Thank you very much for your assistance and understanding during this difficult time. I hope that the company continues to prosper and that you continue to provide a fantastic workplace for your employees.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email with Notice Period
Resigning from a job can be a difficult process, but it’s important to do it in a professional and courteous manner. If you’re looking to leave your job, then it’s crucial to write a resignation email that not only highlights your reasons for leaving but also ensures that you give the appropriate time for notice. Below are some tips for writing a resignation email with notice period:
- Provide Adequate Notice Period: The notice period is the time between giving notice and leaving the job. Generally, this is between two weeks to one month. Make sure to provide enough time for your employer to make arrangements for replacing you and complete any unfinished projects.
- Be Clear and Concise: When you’re writing your resignation email, you want to make sure that you’re clear and concise in your communication. Avoid any irrelevant information, and stick to the point by simply stating that you’re resigning and the last day you will be working.
- Express Gratitude: Even if you’re unhappy with your employer, it’s important to express gratitude for the opportunities you’ve had during your employment. It will help to maintain a positive relationship with your employer and colleagues even after you leave the job.
- Offer Assistance: If possible, you can offer assistance during the transition period. This can include helping with the training of a new person or even completing unfinished projects. By offering your assistance, you can show that you’re still committed to the company and want to achieve a smooth transition for everyone.
- Proofread Your Email: Before hitting the send button, make sure to proofread your resignation email for any grammar or spelling mistakes. You want to make sure that your email is professional and well-written, as it will likely be kept on file with your employer and might be shared with future employers when they ask for a reference.
By following the above tips, you can make sure that your resignation email is well-crafted and professional. Remember to remain positive and courteous, as it will help you build good relationships with your employer and colleagues even after you leave.
FAQs about Resignation Email with Notice Period
What should be the subject line of my resignation email?
The subject line of your resignation email should clearly convey the purpose of the email. It could be something like “Resignation Letter – [Your Name]”
What should be the first paragraph of my resignation email?
The first paragraph of your resignation email should start with a formal greeting addressed to your manager or supervisor. It should then mention your decision to resign from your position and the effective date of your resignation.
How much notice period should I give in my resignation email?
It is recommended to give a notice period of at least two weeks in your resignation email. However, some companies may require a longer period of notice, which you should adhere to.
What should I mention in the body of my resignation email?
In the body of your resignation email, you should express your gratitude towards your employer for the opportunities and experiences you gained while working with them. You could also mention reasons for your resignation and how you plan to ensure a smooth transition for your replacement.
Should I mention my future plans in my resignation email?
You can mention your future plans in your resignation email, but it is not necessary. If you choose to do so, you should keep it brief and professional.
Is it necessary to submit a hard copy of my resignation letter in addition to the email?
It depends on the company’s policy. Some companies may require you to submit a hard copy of your resignation letter, while others may accept the email as sufficient. You should check with your HR department to know the company’s policy regarding this.
How can I make sure my resignation email is professional?
To ensure that your resignation email is professional, you should keep it concise, polite, and free of any negative remarks. You should also proofread it before sending it to avoid any grammatical errors or typos.
Time to say goodbye!
We hope this article on resignation email sample with notice period was helpful to you. Remember, resigning from a job can be tough, but it’s always better to do it the right way. Don’t burn bridges, leave on good terms, and maintain a positive relationship with your employer. And if you need any more help, don’t hesitate to come back and visit us again! Thanks for reading and we hope to chat with you soon. Take care!