10 Great Examples of Sample Email Body for Sending Resume

Sending your resume for a job application can be a daunting task, especially if you are unsure of how to compose an email that will catch the hiring manager’s attention. The email body should be concise, professional, and informative. It’s essential to make yourself stand out from other applicants, and an effective email can help you do just that.

To help you out, we’ve put together a sample email body for sending your resume. You can find many examples online and edit them as needed to suit your specific needs. But don’t just copy and paste – take the time to personalize it and tailor it for the job you are applying for.

Dear [Hiring Manager’s Name],

I am writing to apply for the [Position] role at [Company]. I am excited about this opportunity and believe that I have the skills and experience to contribute meaningfully to your team.

[Insert a sentence or two about your professional background, highlighting your relevant experience and skills.]

Please find attached my resume for your review. I thank you in advance for taking the time to consider my application. Should you need any further information or materials from me, please do not hesitate to ask.

I look forward to hearing from you soon to discuss my candidacy further.

Best regards,

[Your Name]

As you can see, an effective email body for sending your resume should be brief, to the point, and highlight your qualifications. Use the sample email body above as a template and edit it as required based on the job requirements and your personal experience. Remember, the goal is to catch the eye of the hiring manager and make them want to learn more about you. Good luck!

The Best Structure for Sample Email Body for Sending Resume

When it comes to sending a resume via email, the structure of the email body should not be overlooked. It is the first impression that you make on a potential employer and can help determine whether your resume gets further consideration or is simply deleted. Here is the best structure for a sample email body for sending your resume.

Opening: Start with a brief and polite greeting. Address the recipient by name if possible, using “Dear” followed by their first name if you know it. If you don’t know the name of the recipient, a general introduction such as “Dear Hiring Manager” or “To Whom It May Concern” would suffice.

Introduction: Begin by introducing yourself and state why you are sending your resume. For example, “I am writing to express my interest in the position of XYZ that was posted on your company’s website. Please find attached my resume for your consideration.” Keep this portion concise and to the point.

Middle Paragraphs: In the following paragraphs, elaborate on your qualifications, experience, and skills that make you a suitable candidate for the position. Use bullet points or numbered lists to break down the information and make it easier to read. Emphasize your relevant experiences and achievements and how they align with the job requirements. Keep it factual and avoid fluff such as “I am a hard worker” or “I am a quick learner”. Rather, provide concrete examples and data to back up your claims in a concise, clear manner.

Closing: End the email with a call to action, expressing your enthusiasm for the opportunity to further discuss your qualifications and how they align with the requirements of the position. Include your contact information, and thank the recipient for their time and consideration. End with a professional closing such as “Best regards,” or “Sincerely”.

Final Thoughts: Keep in mind, the email body should be kept concise and to the point. Avoid lengthy paragraphs and complicated sentences, and use bullet points to summarize your accomplishments and experiences. Use Tim Ferris writing style by keeping sentences short and simple and proofread your email multiple times before hitting send. With this format, you can effectively showcase your qualifications and catch the attention of potential employers.

Application for a Job Fair

Applying for a Job Fair as a Graphic Designer

Dear Sir/Madam,

I would like to apply as a graphic designer for the upcoming job fair in your organization. I believe my experience and skills are well-suited for the position being offered.

Since I started working as a graphic designer, I have gained significant experience in developing creative graphic designs for websites, advertisements, and social media platforms. I have been commended for my ability to work on multiple projects, manage tight deadlines, and maintain consistency in design quality.

Please find attached my resume for your review. I am very interested in this opportunity and look forward to hearing from you soon.

Thank you for considering my application.


John Doe

Applying for a Job Fair as a Marketing Associate

Dear Sir/Madam,

I am writing to express my interest in the Marketing Associate position for the job fair in your organization. I am confident that my skills and experience make me an ideal candidate for this position.

Throughout my career, I have consistently demonstrated my ability to develop and execute marketing plans, handle key accounts, and drive revenue growth. My experience with digital marketing campaigns and product launches has honed my skills in market research, email marketing, and content creation.

I have included my resume for your review, and I am eager to discuss how my experience and skills could benefit your organization in this exciting role.

Thank you for considering my application.

Best regards,

Jane Smith


Seeking Informational Interview for a Career Change

Hello there,

I hope this message finds you well. I’m reaching out to request an informational interview to discuss your professional journey and learn more about your experiences in today’s industry. I’m currently considering a career change and believe that your unique expertise could be invaluable to my career growth.

My experience and skills have largely been in administrative support and customer service, but I am currently interested in transitioning into the marketing field. I believe that your insights and years of experience in the industry could give me valuable insight in the realities of working in the marketing field.

I have attached my resume to provide more information about my professional background. I hope we can work together and I appreciate any insight or guidance you could offer me.

Thank you in advance!

Best regards,

Michael Johnson

Networking Invitation for an Industry Conference

Dear Mr./Ms. [Name],

I’m writing to inquire whether you will be attending the upcoming industry conference next month. As a fellow industry professional, I believe we share common interests and would relish the opportunity to connect and network with you.

I understand the conference will host a range of guest speakers, and I’m particularly interested in attending the keynote speech by [name of speaker]. I’m also hoping to gather insights on emerging trends that can impact our industry, and explore potential collaborative opportunities in the near future.

I hope you can make it and look forward to meeting you at the conference.


Max Johnson

Job Application

Application for the Position of Executive Assistant

Dear Hiring Manager,

I am excited to submit my application for the Executive Assistant position within your organization, as advertised on the company website. I am confident that my skills and experience align perfectly with the requirements of this role, and I am committed to contributing greatly to your team.

With six years of experience providing support to C-level executives, I have developed the appropriate business acumen and communication skillset needed to effectively manage busy schedules, conference calls, board meetings, and handle confidential information. Additionally, I am also well-versed in various project management tools and have the experience of managing projects of varying size.

Please see attached my resume for further consideration. It would be an honor to meet with you in a personal interview to discuss how I might contribute to [Company Name’s] continued growth and success in the future.

Thank you for your time and consideration.

Best regards,

Jessica Taylor

Application for the Position of Software Engineer

Dear Hiring Manager,

I’m writing to apply for the Software Engineer position recently posted on [Job Board’s Name] website. I am excited about the opportunity to bring my experience and skillset to a dynamic and growing company like [Company Name].

As you will see in my attached resume, my experience has been characterized by expertise in front-end development, back-end development, and software design. In addition, I bring to the table a profound experience managing teams and conducting peer reviews. Furthermore, my excellent collaboration and communication skills help me to maximize teamwork and foster productive relationships with internal and external stakeholders.

I appreciate your time and would very much like the opportunity to meet with you and learn more about the position. Thank you very much for considering my application.


Benjamin Moore

Sending Your Résumé via Email? Here’s How to Nail the Email Body

When it comes to sending your résumé via email to prospective employers, the way you write your email body can make or break your chances of getting noticed, let alone getting hired. Sure, it may seem like a daunting task, but fret not, because here are some tips to help you write an effective email body:

  • Subject Line:
  • The first step to nailing the email body is to ensure that you write a compelling and clear subject line. The subject line should not only entice the hiring manager to open but should also be on-point and professional. A simple formula to writing a subject line is: Job Title – Your Name – Application. Here’s an example: “Marketing Manager – John Doe – Application.”

  • Greeting:
  • The second step is to start your email with a professional greeting. Address the hiring manager with their name and use proper titles, such as “Dear Mr. Smith” or “Dear Ms. Johnson.” If you don’t know the name of the hiring manager, use “Dear Hiring Manager” or “To Whom It May Concern.”

  • Introduction:
  • Your introduction should be short and sweet. Start by mentioning the job you are applying for and where you found the job posting. This shows that you have done your research and are not just blindly sending your résumé everywhere. Here’s an example: “I’m excited to apply for the Marketing Manager position advertised on LinkedIn.”

  • Your Value Proposition:
  • The next part of your email should highlight your skills and experience that make you a good fit for the job. Use bullet points to emphasize your strengths, and always relate them to the company’s needs. For example, if the job posting requires someone who can develop marketing strategies, highlight your experience in that area. Remember to keep it concise and specific, and avoid generic statements, such as “I’m a hard worker.”

  • Closing:
  • To close your email, thank the hiring manager for considering your application and let them know that you are available for an interview. Don’t forget to attach your résumé and any other relevant documents, such as a portfolio. Here’s an example: “Thank you for considering my application. I’m excited about the opportunity to discuss my qualifications further, and I look forward to hearing from you soon.”

By following these tips and tailoring your email body to each job application, you can increase your chances of getting noticed and invited for an interview. Remember to proofread your email thoroughly and double-check your subject line and attachments to avoid any embarrassing mistakes.

FAQs on Sample Email Body for Sending Resume

What should I write in the subject line?

The subject line should clearly indicate that it is a job application along with the job title you are applying for.

How should I address the recipient?

It is best to address the recipient with their name if you know it. If not, a simple “Dear Hiring Manager” or “To Whom It May Concern” is acceptable.

What should be included in the email body?

The email body should contain a brief introduction about yourself, the purpose of the email, a mention of your attached resume, and a thank you message.

Should I attach my resume in the email body or as a separate attachment?

You should always attach your resume as a separate attachment in a standard file format such as PDF or Word format.

Is it necessary to include a cover letter with the email?

A cover letter is not mandatory, but it can help you stand out as a candidate. If you decide to include one, make sure it is concise and highlights your relevant skills and experience.

How long should the email be?

The email should be short and to the point, ideally no more than 2-3 paragraphs. Remember that the recipient is likely receiving many job applications, so you want to make yours easily digestible.

What should I do after sending the email?

After sending the email, make sure to follow up with the employer after a few days. This shows that you are proactive and interested in the position.

That’s it for now!

So there you have it! A sample email body that you can use when sending your resume to potential employers. Remember to keep it short and sweet, and personalize it to each company you apply to. Thanks for reading and be sure to check back for more career tips and advice. Until then, best of luck on your job search!