5 Sample Email Templates for WFH to Communicate with Your Team

As we continue to navigate the uncertain times of the pandemic, one of the most significant changes in the world of work has been the shift towards remote working. Many of us have found ourselves juggling work, family, and personal responsibilities from the comfort of our homes. However, just because we’re working remotely doesn’t mean that productivity has to take a nosedive.

To help you stay on top of your game while working from home, we’ve put together a sample email that you can use to communicate effectively with your team. Whether you need to check in on progress, ask for updates, or simply touch base, this template will help you get the job done efficiently.

Remember, you can always customize and edit the email as needed to fit the unique needs of your team and working situation. With this sample email for WFH, you’ll be able to communicate clearly and effectively, no matter where you’re working from. Let’s dive in and take a look!

Dear [Team member],

I hope this email finds you doing well and staying healthy. As we continue to work remotely, I wanted to touch base and check in on your progress with [project/task].

It’s essential that we all stay on the same page and communicate regularly, even when we’re not in the same office. With that in mind, I would like to schedule a brief video call for Thursday at 2:00 pm. During this time, we can discuss any updates or challenges related to our current tasks and projects.

Please let me know if this time works for you, and if not, we can find a time that works better for all of us. I look forward to hearing from you and working together to ensure our continued success.

Best regards,

[Your Name]

The Perfect Structure for a Work from Home Email

As more and more companies embrace remote work, communication becomes even more critical. Sending an email when working from home needs to be clear, concise, and professional. It’s essential to understand that the structure of an email plays a vital role in its effectiveness.

The best structure for a work from home email typically includes six key elements: the subject, the greeting, the opening line, the purpose, the closing line and the signature.

1. Subject Line
The subject line should be straightforward and provide a brief description of the email’s content. To grab the recipient’s attention, add an action item or a small hint of what the email is regarding.

2. Greeting
Open the email with a sincere greeting. Regardless of who the recipient is, always address them as if you are speaking to them face to face.

3. Opening Line
In the opening line, establish the reason for the email while keeping it brief and straight to the point. This lets the reader know the purpose of the email, avoiding any confusion.

4. Purpose
Explain the requested information, details, or actions you need from the recipient. Make sure to communicate the information clearly and concisely, with bullet points if necessary, to encourage quick and straightforward comprehension.

5. Closing Line
A closing line should create a sense of urgency or give a gentle reminder. Make it clear of the next steps or the action your recipient should take by providing clear instructions.

6. Signature
Conclude the email with a professional signature that includes your contact information, job title, and relevant links.

In conclusion, a well-structured work from home email is all about clear communication. Knowing what you want to say beforehand and organizing the email with the above six elements can make a significant difference in how it will be received. By following the structure, the information in the email has been communicated effectively, ensuring that the recipient understands precisely what is being requested, and the most efficient and straightforward way to act upon it.

WFH Due to Illness or Injury

Sample Email

Dear Manager,

I hope this message finds you well. I am writing to request the opportunity to work from home as I recover from my recent illness/injury. I am currently unable to come into the office due to my condition, but I am eager to continue contributing to the team and ensuring that all of my responsibilities are fulfilled.

Working remotely will allow me to continue working while I focus on getting better. I will be able to attend meetings and complete tasks from the comfort of my own home. I will be available for communication via phone and email during regular work hours.

I understand that this may require some adjustments to my workload or the way that specific tasks are completed, and I am willing to work with you to make this transition as smooth as possible. Thank you for your consideration, and please let me know if you have any questions or concerns.

[Your Name]

Tips for Writing a WFH Email

Working from home (WFH) has become the new norm for many employees as the world navigates the current pandemic. While the benefits of working from home are numerous, it also comes with its own set of challenges. One such challenge is communicating with colleagues and superiors through email. Here are some tips to help you write an effective email while working from home:

  • Be concise and clear: Emails should be brief and to the point, especially when communicating through a digital medium. Make sure to state your purpose clearly and avoid irrelevant information. Be considerate of the recipient’s time and avoid lengthy emails.
  • Use a professional tone: WFH does not mean that you should be lax with your email communication. Use a professional tone and avoid using slang or informal language. Remember, your emails represent you and your company.
  • Set expectations: When communicating via email, make sure to set expectations with regards to the response time. During WFH, it is essential to have clear communication channels to avoid misunderstandings.
  • Proofread: Emails are your first impression with colleagues and superiors, so make sure to proofread before hitting the send button. Avoid grammatical errors and typos that can negatively impact your credibility.

In summary, clear and concise communication is critical while WFH. Follow these tips to write an effective email that represents you and your company in a professional light during these challenging times. Set expectations, proofread, and use a professional tone to ensure that your message is clear, concise, and well-received.

FAQs related to sample email for wfh

What is the purpose of the sample email for wfh?

The purpose of the sample email for wfh is to provide a template that employees can use to request to work from home. The email includes key information such as the reason for the request, the date, and how the work will be managed while working from home.

Can I modify the sample email for wfh?

Yes, you can modify the sample email for wfh to suit your company’s policies and guidelines. However, it is recommended to keep the key information such as the reason for the request and the duration of the work from home period unchanged.

Do I need to attach any supporting documents with the sample email for wfh?

If your company requires supporting documents when requesting to work from home, then you should attach them along with the sample email for wfh. Examples of supporting documents include a doctor’s note or a childcare arrangement letter.

Does the sample email for wfh guarantee the approval of my request?

No, the sample email for wfh does not guarantee the approval of your work from home request. The decision to approve or reject your request will depend on your company’s policies and your manager’s discretion.

What should I do if my work from home request is rejected?

If your work from home request is rejected, you should ask for feedback on why it was rejected and if there are any alternative solutions. You can also try to discuss your concerns with your manager to find a compromise.

Can I use the sample email for wfh for a long-term work-from-home arrangement?

The sample email for wfh is intended for short-term work-from-home arrangements of a few days or weeks. If you are interested in a long-term work-from-home arrangement, you should discuss this with your manager and HR department and follow the company’s standard process for remote work requests.

Is it mandatory to use the sample email for wfh to request to work from home?

No, it is not mandatory to use the sample email for wfh to request to work from home. However, using a standardized email template can help ensure that all necessary information is included and can save time in the approval process.

Take on WFH with ease!

Thanks for sticking with us and reading until the end! We hope you found our sample email for working from home helpful and you are now able to communicate seamlessly with your team while staying remote. Don’t forget to stay positive, stay motivated, and stay productive even when at home. Remember, you are not alone, we are all in this together! If you want to stay updated with more work from home tips and tricks, be sure to visit us again soon. Stay safe, stay healthy, and happy WFH!