5 Sample Email Templates to Announce Holiday to Your Team

Hey there!

“No one looks back on their life and remembers the nights they got plenty of sleep.” This quote by Tim Ferriss perfectly encapsulates the essence of taking a holiday. It’s the much-needed break that we all need to escape the monotonous routine and create memories that last a lifetime.

Are you planning a well-deserved holiday trip for your employees to rejuvenate and relax? Do you want to make sure that everyone is on board with the arrangement and avoids any scheduling conflicts? Then, you need to send out a sample email to announce holiday that captures the true spirit of the upcoming trip.

Fortunately, you don’t have to break a sweat creating the perfect email, as we have got you covered. In this article, we will provide you with some incredible samples of an email to announce a holiday for your employees. You can find the examples and edit them as needed to fit your company’s requirements.

So, what are you waiting for? Let’s dive into the samples and create an email that your employees will love to read!

Cheers to a relaxing holiday ahead!

The Perfect Structure for a Holiday Announcement Email

The holiday season is upon us, and as a business owner or team leader, sending an email to your team or customers to announce your company’s holiday schedule is crucial. A holiday announcement email should be clear, concise, and informative. Here’s the perfect structure for a holiday announcement email inspired by Tim Ferriss’ writing style.

1. Start with a Hook:

The opening sentence should be a hook that captures the reader’s attention and makes them curious to read further. Tim Ferriss advises starting with a question or a bold statement. Examples of opening sentences for a holiday announcement email could be: “Ready to break the monotony of work and get into the holiday spirit?”, “It’s the most wonderful time of the year, and we’re here with an exciting announcement,” or “Holidays are around the corner, and we’re looking forward to unwinding.”

2. Get Straight to the Point:

Once you’ve grabbed the reader’s attention, it’s time to get straight to the point. In this part of the email, you should communicate the reason for the email, which is the holiday announcement. Tim Ferriss advises being concise and clear in your message. You can begin with a sentence like “We’d like to inform you of our holiday schedule for this year,” or “Here’s what you need to know about our holiday schedule.”

3. Provide the Dates:

The primary information people want to know when they receive a holiday announcement email is the dates when the business will be closed. In this section, provide the dates of your company’s holiday schedule. Tim Ferriss suggests using short sentences for clarity. Use bullet points to make the information more scannable. It’s essential to provide the dates clearly, so your team or customers can plan their schedules accordingly.

4. Communicate Any Special Instructions:

If there are special instructions that your team or customers need to follow during the holiday season, this is the place to communicate them. Again, be concise and clear in your message. Tim Ferriss suggests using short sentences and breaking up the text into smaller paragraphs. Communication is key in this section, so make sure you get your message across.

5. End with a call to action:

Conclude the email with a call to action. This could be wishing your team or customers happy holidays or asking them to get in touch if they have any questions. Tim Ferris recommends using a conversational tone to add a personal touch to the email. A simple closing sentence like “We wish you happy holidays!” or “We hope you enjoy the holiday season!” could be a perfect way to end the email.

In conclusion, announcing your company’s holiday schedule is essential, and crafting the perfect holiday announcement email involves getting the structure right. With a hook to capture attention, a clear message, clear dates, special instructions, and a call to action, you can create a visually appealing email that gets your message across and keeps your team or customers informed.

Seven Sample Emails to Announce Holiday for Different Reasons

Happy Independence Day!

Dear all,

I hope this email finds you well. I’m reaching out to remind you about the upcoming public holiday celebrating the Independence Day of our beloved country. This is a day we cherish, and it serves as a reminder of the great strides our forefathers made to achieve freedom and independence for our nation.

In light of this, all offices will remain closed on Monday, July 5, 2021. We hope you enjoy the day with your loved ones and celebrate the spirit of freedom.

Wishing you a happy and safe Independence Day!

[Your name]

🎃Get Ready for the Spooky Season!🕸️

Dear team,

With Halloween just around the corner, it’s time to get ready for some spooky fun! To help you celebrate, we are pleased to announce that the office will be closed on Friday, October 29, 2021, to commemorate the occasion.

Use the time off to enjoy some trick or treating, attend a Halloween party, or spend time with family and friends. We hope your spooky season is filled with fun and scary memories.

Best wishes,
[Your name]

It’s Time to Give Thanks

Dear employees,

As we approach the end of the year, it’s an excellent time to reflect on all the good things in our lives and show gratitude. To help you celebrate the spirit of Thanksgiving, all offices will remain closed on Thursday, November 25, 2021.

We encourage you to take a break from work, spend time with your loved ones, and enjoy a delicious Thanksgiving meal. Let’s use this holiday season to remember all the blessings we have and share them with others.

Happy Thanksgiving!

[Your name]

Merry Christmas to All!🎄

Dear team,

The holiday season is upon us, and it’s time to get festive! I’m excited to announce that the office will be closed on Friday, December 24, 2021, and Monday, December 27, 2021, to celebrate Christmas with our loved ones.

I hope you use the time off to create happy memories with family and friends, exchange thoughtful gifts, and enjoy the festive cheer all around. May this holiday season bring you joy, peace, and happiness.

Merry Christmas to all!

[Your name]

Honor Our Heroes on Memorial Day

Dear employees,

As Memorial Day approaches, we want to take a moment to honor and remember the brave men and women who made the ultimate sacrifice to protect our nation’s freedom and democracy.

In observance of this solemn occasion, all offices will be closed on Monday, May 30, 2022. We encourage you to attend a Memorial Day parade, visit a war memorial, or simply spend some time reflecting on the sacrifices made by our military personnel. Let us always remember their heroism and valor.

Warmest regards,
[Your name]

Celebrate the End of the Year

Dear team,

As we approach the end of another year, I want to take a moment to recognize all of your hard work and dedication throughout the year. To help you celebrate your achievements and take a well-deserved break, all offices will be closed from December 27, 2022, to January 2, 2023.

Use the time off to recharge your batteries, enjoy some quality time with your loved ones, and get ready to kick start the new year with renewed enthusiasm. I wish you all a happy and healthy holiday season!

[Your name]

Happy Labor Day Weekend!👨‍💼

Dear colleagues,

Labor Day is just around the corner, and it’s time to celebrate the hard work and contributions of the American workforce. To mark the occasion, all offices will be closed on Monday, September 5, 2022, to give you a long weekend to relax and unwind.

We hope you use the time off to recharge your batteries, spend time with your family and friends, and enjoy the last days of summer. Let’s honor the work ethic and perseverance that has made our country great.

Best regards,
[Your name]

Tips for Announcing a Holiday through Email

Sending out an email to announce a holiday is an effective way to communicate important information to your team or clients. However, it’s important to ensure that your message is clear, concise, and engaging. Here are some tips to help you craft a compelling email:

  • Personalize your message: Start by addressing the recipient by name and establishing a friendly tone. This can help make your message more relatable and engaging.
  • Keep it brief: Your email should be short and to the point. Avoid lengthy paragraphs or unnecessary details that could distract from the main message.
  • Use clear language: Make sure your message is easy to understand and avoid using jargon or technical terms that your audience may not be familiar with.
  • Highlight the benefits: Clearly communicate the benefits of the holiday, such as time off to recharge or the opportunity to spend time with loved ones. This can help build excitement and enthusiasm among your audience.
  • Include important details: Be sure to include important details such as the dates of the holiday, any associated deadlines or requirements, and what to do if someone needs to contact you or their manager during this time.
  • Provide options: Remember that not everyone may be able to take time off during the holiday season, so consider offering alternate options or flexible schedules to accommodate different needs.
  • Create a sense of urgency: Encourage your audience to take action by setting a deadline for any necessary preparations or arrangements.
  • End on a positive note: Close your email by expressing your gratitude and excitement for the upcoming holiday, and encourage your audience to enjoy a well-deserved break.

By following these tips, you can create an effective email that engages your audience and communicates important information about the upcoming holiday season. Remember to keep your message clear, concise, and engaging, and to focus on the benefits of the holiday while also providing any necessary details or options for those who may not be able to take time off.

Sample Email to Announce Holiday FAQs

What is the purpose of this email?

This email is to inform you about a holiday that is coming up and how it will affect our operations.

When is the holiday?

The holiday is on [insert date here].

What are our hours of operation during the holiday?

Our hours of operation during the holiday will be [insert hours here].

Will there be any delays with our services during the holiday?

Possible answer: There may be some delays with our services during the holiday due to reduced staff, but we will work to minimize any disruptions to our normal operations.

Do we have any special promotions or deals for the holiday?

Possible answer: Yes, we may have special promotions or deals for the holiday. Please check our website or social media pages for updates.

How do I contact customer service during the holiday?

You can contact our customer service team during the holiday by [insert contact info here].

Is there anything else I need to know about the holiday?

Possible answer: Depending on the holiday, there may be additional information you need to know, such as parking restrictions or event schedules. Please check your local government or event websites for details.

Happy Holidays

So that’s it, folks! That’s the sample email to announce holiday that you can try on your own. Remember that a well-written holiday notice can uplift the mood of your colleagues, family, and friends. It’s a simple yet thoughtful way of expressing your appreciation towards them. I hope this article helped you craft your own email and spread good vibes this holiday season. Thank you for reading and do visit our website again for more exciting articles and updates. Have a fantastic holiday!