How to Write an Effective Thesis Submission Email: Samples and Tips

Have you been struggling with how to properly submit your thesis via email? Fear not, my fellow scholars! In this article, I’ll be sharing with you some thesis submission email samples that you can edit as needed to ensure that your message comes across clearly and professionally. As someone who has submitted their fair share of academic works, let me tell you, the last thing you want is to be unclear or unprofessional in your email submission. So, sit back, relax, and let’s dive into some examples that will help you submit your thesis with ease.

The Best Structure for Thesis Submission Email Sample

Submitting your thesis is a major milestone in your academic journey. It’s the culmination of years of research, hard work, and dedication. When submitting your thesis, it’s important to make a good impression with your email. Your email should be professional, concise, and clearly convey your message. In this article, we’ll discuss the best structure for your thesis submission email sample.

The first thing you should consider when writing your thesis submission email is the subject line. Your subject line should be clear, concise, and informative. The recipient should be able to understand the purpose of your email just by reading the subject line. For example, “Submission of Master’s Thesis – John Doe” is a clear and informative subject line.

Next, you should start your email with a clear introduction. Include your name, the title of your thesis, and the name of the institution where you conducted your research. This will help the recipient identify who you are and what your email is about. After your introduction, move on to the main body of your email.

The main body of your email should be brief and to the point. Start by thanking the recipient for their time and consideration. Next, explain the purpose of your email. Let the recipient know that you are submitting your thesis and the date by which it needs to be reviewed. Provide any necessary information such as the format of your thesis or whether it has been bound.

After you’ve explained the purpose of your email, include any necessary attachments. This might include your thesis, a cover letter, or any other supporting documents. Make sure that you’ve attached the correct files and that they’re in the correct format. It’s also a good idea to name your files clearly so that the recipient can easily identify them.

Wrap up your email by thanking the recipient again for their time and consideration. Let them know that you look forward to hearing back from them regarding the status of your submission. Finally, provide your contact information so that the recipient can get in touch with you if necessary.

In conclusion, writing a thesis submission email can be nerve-wracking, but it doesn’t have to be. By following this structure, you can ensure that your email is professional, concise, and informative. With a little bit of effort, you can make a great impression on the recipient and increase your chances of success. Good luck!

7 Samples of Thesis Submission Email for Different Reasons

1. Request for an Extension


I am writing this email to request an extension for my thesis submission. Due to a family emergency, I had to prioritize my personal life last week, which affected my thesis writing schedule. Consequently, I require an extra week to finish the work and submit it by the new deadline.

Kindly grant my request for an extension, and I promise to submit my thesis by the new deadline. Thank you for your understanding.

Best regards,

John Doe

2. Submission of Revised Thesis

Dear Professor Smith,

I am pleased to inform you that I have revised my thesis as per your feedback and suggestions. The revised version contains all the necessary corrections and improvements that you requested.

Attached to this email, please find the final version of my thesis for submission.

Thank you for your guidance and supervision throughout the thesis writing process.

Best regards,

Jane Doe

3. Submission of Final Copy

Dear Professor Johnson,

I am honoured to submit the final version of my thesis, titled “The Effects of Climate Change on Sea Creatures,” which I have completed after months of meticulous research and writing.

The thesis is attached to this email in PDF format, and I request you to consider it for evaluation. Thank you for your guidance and support throughout the thesis writing process, which played a significant role in shaping my academic career.


John Smith

4. Submission of Thesis Proposal


I am excited to submit the research proposal for my master’s thesis, titled “Investigating the Impact of Virtual Reality on Cognitive Learning.” The proposal includes the research question, objectives, methodology, and expected outcomes.

I request you to kindly review the proposal, provide your feedback and suggestions, and approve it for further execution. I look forward to your guidance and support throughout the thesis writing process.

Best regards,

Jane Smith

5. Request for Thesis Topic Approval

Dear Professor Lee,

I am writing this email to request your approval on the research topic for my master’s thesis. The tentative title of my thesis is “Exploring the Impact of Online Education on Traditional Classroom Learning.”

The research aims to investigate the effectiveness of online education in comparison to traditional classroom learning and its impact on students’ academic performance, preferences, and satisfaction.

Kindly review the topic and let me know if any modifications are required. Thank you for your help and support.


John Lee

6. Request for Thesis Supervisor Change


I am writing to request a change of thesis supervisor for personal reasons. Although my current supervisor has provided me with the necessary guidance and support, I require a supervisor who has expertise in the research area of my thesis topic.

Therefore, I request you to kindly assign a new supervisor with a relevant research background. I assure you that there will be no delay in the thesis writing process due to this change.

Thank you for your understanding and cooperation.


Jane Lee

7. Request for Thesis Defense Schedule

Dear Professor Davis,

I am writing this email to request the schedule for my thesis defense. I have completed the thesis writing, and my supervisor has approved it for submission. Hence, I request you to schedule the defense at a mutually convenient time and date.

Attached to this email, please find a copy of my thesis for your review. Thank you for your guidance and support throughout the thesis writing process.


John Davis

Tips for Thesis Submission Email Sample

Submitting a thesis can be a daunting experience, and sending an email to the university or advisor can make it even more nerve-wracking. Here are some helpful tips for writing your thesis submission email sample:

  • Be respectful and professional: The email should be polite and respectful to the person receiving it. It’s essential to use a formal tone and address them by their correct title.
  • Clear and concise subject line: The subject line of the email should be direct and informative. It should include your name, the title of the thesis, and the purpose of the email. An example could be “Thesis Submission – John Smith – Title of Thesis.”
  • Provide all the necessary information: In your email, include all the required information, such as your name, student ID number, degree program, and a brief summary of the thesis or dissertation. It’s also essential to mention the timeline of the submission.
  • Attach the thesis document: Make sure you attach the correct and final version of your thesis to the email. Always double-check the attachment to ensure it’s the right document.
  • Proofread the email and the thesis: Before submitting your email, ensure that you proofread the email and thesis thoroughly. Check for grammatical errors, typos, and formatting issues.
  • Thank them for their support: It’s important to thank your advisor, committee, and the university for their support and guidance during the thesis writing process. This simple gesture shows gratitude for the help they provided during the academic journey.
  • Follow up: If you haven’t received a confirmation of the thesis submission, follow up after a few days. A simple polite email checking about the status of the thesis submission is reasonable.

Following these tips is essential to ensure that the email you send is professional, clear, and concise. Remember, your thesis is a culmination of your work and effort during your academic journey. It’s essential to take the time to prepare and submit it correctly.

Thesis Submission Email Sample FAQs

What should I include in my thesis submission email?

Your thesis submission email should include the title of your thesis, your full name, the name of your university, the date of submission, and any other relevant details your university requires.

How should I format my thesis submission email?

You should follow the formatting guidelines provided by your university or department. Typically, you should use a professional email format with a clear subject line and a concise message that includes all necessary information.

What file format should my thesis be in for submission?

Your university or department will likely specify the preferred file format for thesis submissions. Common formats include PDF, Word document, or LaTeX files.

When should I submit my thesis?

You should submit your thesis by the deadline specified by your university or department. This deadline may vary depending on your program and the time of year, so be sure to check with your advisor or department for specific instructions.

What happens after I submit my thesis?

After you submit your thesis, your advisor or department will review it for compliance with formatting and content guidelines. They may also provide feedback or suggestions for revisions.

How can I check the status of my thesis submission?

You should check with your university or department for information on how to check the status of your thesis submission. Typically, you can log into an online system to check the status or contact the appropriate office by phone or email for an update.

What should I do if I have questions or concerns about my thesis submission?

If you have questions or concerns about your thesis submission, you should reach out to your advisor or the appropriate office at your university or department for assistance. They can provide guidance and answer any questions you may have.

Happy Thesis Submitting!

Well, we have come to the end of this article about “thesis submission email sample”. We truly hope that you found the samples helpful and informative. Remember, a well-written email can make all the difference in your thesis submission process. We wish you all the best with your thesis and may all your hard work pay off. Thank you for reading and please do visit us again soon for more informative articles.