10 Best Goodbye Email Sample Templates for Your Workplace

As much as we wish it weren’t the case, goodbyes are an inevitable part of our personal and professional lives. And when it comes to leaving a job, sending a heartfelt and eloquent goodbye email is not only a courteous gesture but also a great way to maintain professional relationships. But what should you write in that email? Fear not, as we’ve compiled some incredible goodbye email samples that you can use. Whether you’re leaving for a better opportunity, taking a break or simply moving on, you’ll find a template here that you can edit to fit your situation perfectly. So, let’s dive in and explore some of the fantastic goodbye email samples available.

The Best Structure for a Goodbye Email Sample

Saying goodbye is never easy. Whether you’re leaving a job, a team, or a group of friends, it can be tough to put your thoughts and feelings into words. That’s why it’s so important to have a solid structure for your goodbye email sample. By following a few simple guidelines, you can create a heartfelt and professional message that will leave a lasting impact.

First and foremost, start your email with a clear and concise subject line. This will help your recipients know what to expect and prevent your message from getting lost in their inbox. A good subject line might include your name, the word “goodbye,” and the reason you’re leaving (e.g. “Saying Goodbye and Thank You – Jane Doe”).

Next, open your email with a brief introduction that thanks your recipients for their support and sets the tone for the rest of your message. It’s important to strike a balance between gratitude and professionalism – you want to express your appreciation without sounding overly emotional or sentimental.

In the body of your message, you should provide some context for your departure. This might include a summary of your time with the company or organization, a reflection on your accomplishments and challenges, and a brief explanation of why you’re moving on. Be sure to focus on the positive aspects of your experience and avoid any negative comments or criticisms.

After you’ve given your recipients some background, it’s time to express your appreciation and say your goodbyes. This is where you can really let your emotions shine through – talk about the people who have made a difference in your life, share some of your favorite memories, and express your hope to stay in touch. Remember, this is your chance to show your gratitude and leave a lasting impression, so make the most of it!

Finally, close your email with a professional sign-off that reinforces your appreciation and sets the stage for your next steps. This might include a reminder of how to contact you in the future, a farewell message to the company or organization as a whole, or a simple thank you and goodbye. No matter what you choose, make sure it feels authentic and heartfelt.

In conclusion, saying goodbye is never easy, but with the right structure and approach, you can create a meaningful and memorable message that will leave a positive impact on your recipients. Start with a clear subject line, thank your recipients and set the tone in your introduction, provide context and reflection in the body of your message, express your gratitude and say your goodbyes, and end with a professional sign-off. By following these tips, you can create a goodbye email sample that will stand out from the rest and leave a lasting impression.

Goodbye Email Samples

Goodbye Email Sample – Resignation

Dear [Manager’s Name],

I am writing this letter to inform you about my decision to resign from my current position at [Company’s Name]. This was not an easy decision, but after careful consideration, I have decided to pursue other professional opportunities.

I would like to express my gratitude for the support, guidance, and knowledge that you have imparted during my tenure. Working under your guidance has been a tremendous learning experience. I have gained valuable skills, which I believe will be beneficial for my future endeavors.

I am willing to assist in the transition process by completing the pending projects and ensuring a smooth handover to the individual selected to take up the responsibilities. If there are any other ways I can assist, please let me know.

Again, thank you for everything. I wish you and the entire team at [Company’s Name] continued success.


[Your Name]

Goodbye Email Sample – Relocation

Dear [Team’s Name],

I wanted to reach out and let you know that I will be moving out of the city shortly. Unfortunately, this means that I’ll need to resign my position with [Company’s Name].

I want to thank you personally for making such a huge impact on my life. I’ve enjoyed working with and learning from every member of the team. Your professionalism, creativity, and work-ethic have been inspiring.

I believe my time at [Company’s Name] has helped me grow in ways I never could have without this opportunity. I will always be grateful for the opportunity to collaborate and learn from such talented people. I sincerely appreciate everything you have done for me.

Please let me know how I can contribute to a smooth transition and make the process as easy as possible for you. I wish you all the best in your future endeavors.


[Your Name]

Goodbye Email Sample – End of Contract

Dear [Client’s Name],

I would like to take this opportunity to thank you for the opportunity to work as a [Designation] with [Company’s Name] for the past [Duration]. I believe we have accomplished a remarkable amount together, and it has been an absolute pleasure working with you.

Working with you has been a valuable experience, and I have gained significant knowledge that I know will serve me well in my future endeavors. Together, we have achieved a great deal, and I am proud to have been part of the team.

Please let me know if you need any assistance in handing over your project to another service provider. I would be happy to help in any way I can.

Once again, thank you for the opportunity to serve [Company’s Name]. I wish you and your team the very best for your future endeavors.


[Your Name]

Goodbye Email Sample – Retirement

Dear [Team’s Name],

Today marks my last day of work. After [Duration] of fulfilling employment, I will be retiring. It is with mixed emotions I write this email.

I want to thank you all for years of collaborative effort. Your support, respect, and friendships have made coming to work here at [Company’s Name] every day an easier task. It has been a pleasure to have been part of such an outstanding team!

Thank you for the opportunities to grow, learn, contribute and for the cherished memories that I will keep with me always.

Please stay in touch, as I would love to hear from you. I wish [Company’s Name] and all the team’s endless prosperity, success, and leadership in the industry.


[Your Name]

Goodbye Email Sample – Maternity Leave

Dear [Colleague’s Name],

As my maternity leave comes to an end, I wanted to take a moment to thank you all for your support and understanding during my absence.

It has been incredible to watch the team excel, even in my absence. I am excited to see what our team accomplishes together in the future.

I would like to extend a special thank you to [Colleague’s Name], who has undoubtedly gone above and beyond in assisting with my absence. Your dedication and hard work are highly appreciated.

Please reach out to me if you need anything as I resume work from the [Date]. Thank you, once again, for your kind support.


[Your Name]

Goodbye Email Sample – Lay-off

Dear [Team’s Name],

I regret to inform you that due to budget and staffing cuts, my position has been terminated. This letter of resignation is not a reflection of my work with [Company’s Name], but is rather an outcome of unrelated and uncontrollable circumstances.

It has been an absolute pleasure working with each one of you and being part of a team where every single member demonstrated a passion for excellence. I truly appreciate the professional and personal relationships we have built.

I have had plenty of valuable experiences and learnt a great deal during my tenure at [Company’s Name]. It will be difficult for me to leave behind such amazing colleagues. I will cherish and miss the memories we shared.

Please let me know how I can assist best during this transition period. Wishing you and the team a bright future ahead.


[Your Name]

Goodbye Email Sample – Pursuing Education

Dear [Team’s Name],

I am writing to inform you that I have decided to leave my position as [Designation] with [Company’s Name]. This was not an easy decision, but I have decided to pursue further education to enhance my skills and further develop my career.

I appreciate the valuable learning, experiences, and opportunities I have gained during my tenure at [Company’s Name]. It has been a pleasure working with each one of you. The relationships we have built will forever hold a special place in my heart.

I will do everything in my power to ensure a smooth transition and ensure that all my current assignments are concluded satisfactorily. If there is anything else I could do to assist, please let me know.

Thank you once again for the opportunity to be a part of this great company. I will miss you all but look forward to staying in touch.


[Your Name]

Tips for Crafting a Goodbye Email Sample

Saying goodbye to colleagues can be a bittersweet experience. Whether you’re leaving a job, a team, or an entire company, a well-crafted farewell email can help you leave a positive and lasting impression. Here are some tips for creating a goodbye email that communicates your appreciation, reflects on your experiences, and leaves the door open for future connections.

1. Be sincere and grateful

Start by expressing your sincere appreciation for the opportunity to work with your colleagues. A simple thank you can go a long way in building goodwill and showing respect. Make sure to mention specific examples of how your colleagues have helped you or influenced your growth.

2. Reflect on your experiences

Take a moment to reflect on your experiences and highlight some of the achievements you’re most proud of. Share meaningful stories or anecdotes that showcase your contributions to the team. This will help your colleagues understand the impact you’ve had and the value you’ve brought to the organization.

3. Leave the door open for future connections

While you may be leaving your current position, you never know when you’ll cross paths with your colleagues again. Make sure to leave the door open for future connections by sharing your contact information and expressing your willingness to stay in touch. This will help maintain your professional network and may lead to opportunities down the road.

4. Keep it positive and professional

When crafting your farewell email, it’s important to maintain a positive and professional tone. Avoid negativity or criticism, even if you’ve had challenging experiences. Keep in mind that your email may be read by colleagues, management, or potential employers, so it’s best to keep it respectful and constructive.

5. Make it personal

Finally, make your email personal and authentic. Share a little bit about your plans for the future, your passions and interests outside of work, or a memorable moment from your time with the organization. This will help your colleagues connect with you on a human level and leave a lasting impression.

By following these tips, you can create a meaningful goodbye email that reflects your gratitude, highlights your experiences, and leaves the door open for future connections. Remember that saying goodbye is never easy, but it’s an opportunity to leave behind a positive legacy and build lasting relationships.

Goodbye Email Sample FAQs

What should I include in my farewell email?

Your farewell email should include a sincere message thanking your colleagues and outlining your accomplishments during your time at the company. It is also appropriate to include your contact information if you wish to stay in touch.

When is the best time to send a goodbye email?

The best time to send a goodbye email is on your last day of work or the day before. This gives your colleagues enough time to contact you if they need your information or want to say goodbye in-person.

How formal should my farewell email be?

Your farewell email should be professional and sincere. It is important to maintain a positive and respectful tone, even if you have had negative experiences or conflicts with some colleagues.

Is it appropriate to mention my future endeavors in a farewell email?

If you are leaving to pursue new opportunities, it is appropriate to mention this in your farewell email. However, be cautious about including too much detail or appearing too boastful.

What if I am leaving the company on bad terms?

If you are leaving the company on bad terms, it is still important to send a polite and professional farewell email. Avoid any negative or critical language, and focus on expressing gratitude for the opportunities you had while working at the company.

Should I send a separate goodbye email to my manager?

If you have a good relationship with your manager, it is appropriate to send a separate goodbye email expressing your appreciation for their support and guidance. However, this is not necessary if you have already included these sentiments in your general farewell email.

What if I forget to include someone in my goodbye email?

If you forget to include someone in your general goodbye email, it is acceptable to send a separate follow-up email to that person expressing your gratitude and farewell wishes. However, try to avoid leaving anyone out in the first place by making a list of all your colleagues and reviewing it carefully before sending the email.

Say Goodbye the Right Way!

Well folks, there you have it – our goodbye email sample guide to send off colleagues in the most appropriate way with a casual touch. We hope this article was helpful in showing you that farewell doesn’t have to be a bittersweet experience after long-term employment. Remember, a goodbye email is not something to be taken lightly, but shouldn’t be a burden either. Thank you so much for taking the time to read our article and we hope to see you back again soon for more workplace tips and tricks! Until then, happy trails!