Holiday Email Sample for Employee: 10 Festive Templates to Spread the Cheer

It’s the most wonderful time of the year, folks! And as the holiday season approaches, it’s the perfect chance to show our appreciation to the employees who work tirelessly to make our organization a success. A great way to do just this is by sending holiday email samples to your team, giving them a warm message of appreciation and thanks. But let’s be honest, coming up with original and creative holiday email messages can be a daunting task. That’s why we’ve got you covered. In this article, we’ll provide you with a variety of holiday email samples for employees that you can use and edit as needed. So go ahead and spread some cheer this holiday season while showing your team how much you value and appreciate them.

The Best Structure for a Holiday Email Sample for Your Employees

One of the most wonderful things about the holiday season is the opportunity to show appreciation to those who make our lives easier, both personally and professionally. As an employer or manager, sending a thoughtful holiday email to your team is a simple yet meaningful way to express gratitude for the hard work they’ve put in throughout the year. However, it’s important to craft your email in a way that feels genuine and reflects your company’s culture. Here are some tips for structuring your holiday email:

Start with a Warm Greeting

Begin your email by addressing your team in a personal and inclusive manner. Use their first names if possible and express your heartfelt appreciation for their contributions to the company. This sets a positive and warm tone for the rest of the email.

Recap Your Company’s Highlights

In keeping with the positive tone, give your team a brief recap of some of the highlights of the year for your company. This could include significant projects that were completed, milestones achieved, or new products launched. This helps employees feel a sense of pride in their work and motivates them to continue to grow and improve.

Include a Personal Touch

Use this holiday email as an opportunity to connect with your employees on a personal level. Share a favorite holiday memory or tradition, or highlight a personal accomplishment of your own. This not only helps build rapport with your team but also humanizes you as a manager or leader.

Express Gratitude and Extend Well Wishes

Finally, express genuine gratitude for your team’s hard work and dedication throughout the year. Wish them a happy holiday season and a prosperous new year. This concluding message is the perfect way to leave a lasting impression on your team and remind them of just how much you value their contributions.

Remember, a thoughtfully crafted holiday email may seem like a small gesture, but it can go a long way in building employee morale and loyalty. Use the structure above to develop an email that is authentic to your company’s values, and be sure to take the time to send it personally to each team member. Happy holidays!

Holiday Email Samples for Employees

Thanksgiving Holiday

Dear [employee name],

As Thanksgiving approaches, I want to take a moment to express my gratitude for your hard work and dedication to our team. Without your contributions, we wouldn’t have achieved our goals this year.

Please take this time to rest and enjoy the holiday with your loved ones. We will resume on [date]. Happy Thanksgiving!


[Your name]

Winter Break Holiday

Dear [employee name],

As the year comes to an end, we would like to express our appreciation for your hard work and commitment to our company. We are proud of what we have achieved together and look forward to another successful year ahead.

Please enjoy your well-deserved break during the winter holidays. We will resume on [date]. Happy holidays!


[Your name]

Office Closure on Christmas Day

Dear [employee name],

We would like to inform you that our office will be closed on Christmas Day so that our team can spend time with their families and loved ones. We appreciate your understanding in this matter.

Please note that we will resume on [date]. We hope you have a joyous and safe Christmas with your loved ones.


[Your name]

Observance of Martin Luther King Jr. Day

Dear [employee name],

As we honor the life and legacy of Martin Luther King Jr., our office will be closed on [date] to observe this holiday. This is an opportune time to reflect on Dr. King’s teachings and principles of equality and justice, which are still relevant today.

Please enjoy the day and celebrate Dr. King’s achievements with your loved ones. We will resume on [date].


[Your name]

Memorial Day Closure

Dear [employee name],

We will be closing our office on Memorial Day to honor the brave men and women who have made the ultimate sacrifice for our country. This is a time for us to reflect on their service and the freedom and values they fought to protect.

We hope you have a peaceful and restful day with your loved ones. We will resume on [date].


[Your name]

Summer Vacation Announcement

Dear [employee name],

We are pleased to announce that our company will be closing for the summer break from [date] to [date]. This is a time for our team to recharge and come back refreshed for the rest of the year.

Please take this time to relax and enjoy your well-deserved break. We will return on [date] with energy and enthusiasm.


[Your name]

Labor Day Weekend Closure

Dear [employee name],

We will be closing our office for the Labor Day weekend to celebrate the hard work and achievements of all American workers. This is a time for us to appreciate the efforts and contributions of everyone in our team.

Please enjoy the long weekend with your loved ones. We will be back to work on [date] with renewed spirit and motivation.


[Your name]

Tips for Writing a Compelling Holiday Email for Employees

The holiday season is a wonderful time to show your appreciation to your employees and connect with them in a more personal way. Sending a thoughtful and engaging holiday email can make a big difference in employee morale and motivation. Here are some tips for crafting a compelling holiday email for your employees:

  • Use a catchy subject line: The subject line is the first thing your employees will see, so make sure it’s engaging and compelling. Use a festive phrase or include a call-to-action to make sure it stands out in their busy inbox.
  • Personalize the message: Address each employee by name and personalize the message. This shows that you value each employee as an individual and are invested in their success and happiness.
  • Be positive and upbeat: Keep the tone of your message positive and upbeat. Highlight the accomplishments and successes of the past year and express optimism for the year ahead.
  • Include a mix of information: Don’t make the message only about work – include a mix of information about the company, your appreciation for your employees, and some light-hearted holiday cheer.
  • Use visuals: Including visuals like photos and videos can make the message more engaging and memorable. Share some holiday images or photos from company events to make the message more festive.
  • Make it mobile-friendly: Most people check their email on their phone, so make sure your message is optimized for mobile viewing. Keep the message short and easy to read on a small screen.
  • End on a high note: Close the message by wishing your employees a happy holiday season and expressing appreciation for their hard work and dedication. Encourage them to enjoy the holidays and come back refreshed and ready to tackle the new year.

Following these tips can help you craft a holiday email that stands out and shows your employees that they are valued and appreciated. Happy holidays!

FAQs related to Holiday Email Sample for Employee

What language should I use in my holiday email to employees?

You should use clear and concise language in your email with a friendly tone, ensuring that all important information is included.

What information should I include in my holiday email to employees?

You should include the holiday schedule, any important dates, and any additional information related to office closures or changes to work hours.

Should I include any rules regarding holiday pay in my email?

Yes, it is essential to discuss holiday pay and whether your employees will receive it during the holiday period.

How should I address my employees in my holiday email?

You should address your employees by their first name, followed by a friendly and welcoming message.

Should I mention any company-specific policies in my email?

Yes, you should mention any company-specific policies that may come into effect during the holiday period, such as a dress code for holiday parties or rules and restrictions on traveling during the holidays.

How should I end my holiday email?

You should sincerely wish your employees a happy holiday season and end your email with your name and your contact details in case your employees have any questions.

Is it necessary to send a holiday email to all my employees?

Yes, it is important to send a holiday email to all your employees to ensure that everyone has the same information and that no one is left out of any important updates.

Happy Holidays!

We hope this sample email has helped inspire your own personalized holiday message to your employees. Remember to be genuine, festive, and appreciative in your communication. Thank you for reading, and don’t forget to check back for more helpful tips and tricks from us! Happy holidays to you and your team!