As working individuals, we all face a time where we might have to hand in our resignation letter. Be it for personal reasons or professional growth, this can be a tough decision to make. However, what can be even tougher is closing the resignation letter. After all, it is the last impression you leave on your employer. Don’t fret, though, as we’ve got you covered! In this article, we’ll walk you through the steps on how to close your resignation letter smoothly and professionally. Plus, we’ve also included some examples that you can use and edit as per your requirements. So, let’s dive in and make the resignation process a hassle-free experience.
The Best Structure for How to Close a Resignation Letter
Closing a resignation letter is just as important as writing the body of the letter. It leaves a lasting impression and can determine how you’ll be remembered in the company. Given the gravity of the situation and the impact of the letter, it’s important to structure the closing well. Below are a few key strategies for closing your resignation letter effectively:
1. Gratitude: Expressing gratitude is an essential tool to close your resignation letter. Thank your employer for the opportunity to work in the company, and for the invaluable experience and knowledge gained during your tenure with them. Even if the circumstances of your resignation are not exactly rosy, taking the high road and expressing gratitude often provides a smoother exit and leaves a positive impression.
2. Offer to Assist: Offering to assist the company during the transition period helps to demonstrate your commitment to the job, and your willingness to help your employer, even in your departure. Although it isn’t mandatory, you can offer to train your replacement or assist in any way that will help maintain the continuity of the company’s operations.
3. Positive Ending: A positive ending is essential when closing a resignation letter. Try ending with a statement that reaffirms your decision to leave, while also wishing the company all the best in its future endeavors. Something along the lines of “Although I am leaving the company, I wish you all the best in the future, and I have no doubt that it will continue to grow and prosper under your guidance” will leave a positive impression and generate goodwill.
In sum, a well-structured resignation letter can be a tool to maintain professional relationships as you leave the company, and pave the way for future collaborations. Leveraging gratitude, offering to assist and ending on a positive note can make the process of resigning smoother and less awkward for all parties involved.
The Perfect Resignation Letter Closing Samples
Resignation Due to Relocation
Greetings,
It is with mixed emotions that I tender my resignation effective June 30th. My family and I are relocating due to my spouse’s job transfer, and it is necessary for me to resign my position.
During my tenure with this company, I have learned valuable skills, met great people, and contributed to the teams I have belonged to. I will continue to watch the growth of this company with enthusiasm, and I wish everybody here the best of luck.
Thank you for supporting me during my time here, and I look forward to keeping in touch.
Respectfully,
[Your Name]
Resignation Due to Personal Reasons
Dear [Manager’s Name],
It is with regret that I tender my resignation from my position as [Your Position] at [Company Name].
After much consideration, I have come to the conclusion that I need to focus on my health and personal life. It is not an easy decision to make, but I believe it is what is best for me at this time.
I want to express my sincerest gratitude for the opportunities and support that you and the company have given me throughout my tenure. I have learned much and have grown as a professional and as a person. I appreciate the experiences that I have gained here, and I will always be proud of the work that I have done.
Thank you for your understanding, and I hope that we can find ways to maintain our professional relationship in the future.
Sincerely,
[Your Name]
Resignation Due to Retirement
Dear [Supervisor’s Name],
After many years of dedicated service to [Company Name], I am writing to inform you of my planned retirement from my position as [Your Position]. My last day of work will be [Last Day of Work].
This decision has not been an easy one to make as my time here has been an essential part of my life. I want to express my deepest gratitude for the opportunities and experiences that I have had over the years. I have been privileged to work with some of the most professional and talented people in the industry, and I am grateful for the friendships and relationships that I have formed.
I hope to maintain my relationship with the company, and I will always be a supporter of the company’s mission and goals.
Thank you for your understanding, and I look forward to what retirement has in store for me.
Respectfully,
[Your Name]
Resignation Due to Better Job Offer
Dear [Manager’s Name],
I wanted to inform you that I will be resigning from my position at [Company Name]. I have received a better opportunity and have decided to accept a position that aligns with my long-term career goals.
I want you to know that this decision has been a difficult one as I have enjoyed my time at [Company Name] and have learned a great deal. I want to express my gratitude for the experiences and opportunities that I have had during my time here. I have worked with some of the most amazing people, and I am happy to call many of you friends.
I hope that we can maintain our professional relationship as I value the connections that I have made here. Thank you again for everything.
Sincerely,
[Your Name]
Resignation Due to Dissatisfaction with Management
Dear [Supervisor’s Name],
I am writing this letter to inform you of my resignation from [Company Name]. My last day will be [Date of Last Day]. The reason for my resignation is my growing dissatisfaction with the management philosophy and business direction of the company.
It is not a decision I made lightly, and I hoped that things would improve, but they have not. I don’t want to work in an environment where I do not feel valued. This company has meant a lot to me, and I am grateful for the opportunities and experiences that I have had.
Thank you for everything, and I wish the company all the best. I hope that we can find ways to maintain a professional relationship in the future.
Respectfully,
[Your Name]
Resignation Due to Maternity Leave
Dear [Manager’s Name],
I am writing to inform you that I will be tendering my resignation from my position as [Your Position] effective [Last Day of Work] to begin my maternity leave.
As much as I have enjoyed my time with [Company Name], the time has come for me to focus on my family’s needs. I want to express my appreciation for the opportunities and experiences that I have had during my time here. I have learned much, and I have enjoyed working with some of the most talented people in the industry.
Thank you for your understanding in this matter, and I hope that we can maintain our professional relationship in the future.
Sincerely,
[Your Name]
Resignation Due to Seeking a New Challenge
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] with [Company Name]. My last day of work will be [Last Day of Work].
After much introspection, I have decided that it is time for me to take on a new challenge. I have enjoyed my time here, and I want to express my gratitude for the experiences and opportunities that I have had. I believe that I have been fortunate to work with some of the most talented people in the industry, and I have learned much from them.
Thank you again for the opportunities that I have had here. I hope that we can find ways to maintain our professional relationship in the future.
Respectfully,
[Your Name]
Resignation Letter Closing Tips
When it comes to writing your resignation letter, the closing is just as important as the introduction. It’s important to leave your employer on good terms and make a lasting impression. Here are some tips to consider when closing your resignation letter:
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Keep it positive:
When closing your resignation letter, maintain a positive tone, even if your reasons for leaving aren’t positive. Thank your employer for the opportunities and experiences you’ve gained while working there. Leave the door open for future opportunities by expressing gratitude for the relationships you’ve built with colleagues.
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Be professional:
It’s important to remain professional and respectful when closing your resignation letter. Avoid making negative comments or burning bridges with your employer. Keep in mind that your resignation letter will be kept in your employment file, so you want to make sure it reflects well on you.
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Offer to help:
If possible, offer to help with the transition or handover process. This shows that you are taking responsibility for ensuring a smooth transition for your colleagues and employer. It also demonstrates your professionalism and dedication to your job, even as you are leaving.
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End on a positive note:
End your resignation letter on a positive note by wishing your employer and colleagues all the best for the future. Close with a sincere and courteous statement that reflects your appreciation for the time spent working with your employer. A good closing can leave a lasting impression and help to maintain positive relationships.
Remember, your resignation letter is an important professional document, and a well-written closing can leave a lasting impression. Keep it positive, professional, and helpful, and you’ll not only make a good impression on your employer, but also help to ensure a smooth transition for your colleagues.
Frequently Asked Questions about How to Close Resignation Letter
How can I end my resignation letter professionally?
You can end your resignation letter professionally by expressing gratitude for the opportunities and experiences you have gained while working in the company, expressing willingness to assist in the transition process, and providing your contact information so your employer can reach you in the future.
What is the appropriate tone to use when closing a resignation letter?
The appropriate tone to use when closing a resignation letter is a respectful and positive tone. It is essential to maintain a professional demeanor to avoid burning bridges with your employer and ensure a smooth transition process.
What should I avoid including in the closing section of my resignation letter?
You should avoid including negative remarks or complaints about your employer or colleagues in the closing section of your resignation letter. It is not ideal to burn bridges as you might need them as references in the future.
Should I mention anything about my future plans in the closing section of my resignation letter?
If you have alternative plans lined up, it is essential to mention them briefly and why you are pursuing them. This will show your employer that you are committed to personal growth and development and have a clear idea of what you want to achieve in your career.
Is it necessary to express thanks in my resignation letter?
Yes, it is necessary to express thanks in your resignation letter. This shows your appreciation for the opportunities that the company has given you and your willingness to maintain a positive relationship with your employer.
Can I include my grievances in the closing section of my resignation letter?
No, it is not appropriate to include your grievances in the closing section of your resignation letter. It is best to address your grievances with your employer in a professional manner before submitting your resignation letter.
How do I close my resignation letter if I did not have a positive experience with my employer?
You can still end your resignation letter professionally by focusing on the positive experiences you had, expressing your willingness to assist in the transition process, and avoiding negative remarks or complaints about your employer or colleagues.
Sincerely Yours
Thanks for hanging in there with me until the end. I hope that you found some valuable information on how to close your resignation letter. Remember, it’s essential to maintain a friendly and professional tone throughout the letter. And always be gracious and respectful in your farewell message. I wish you all the best in your future endeavors. And if you need any further assistance regarding this topic, don’t hesitate to come back and visit us again. Until next time, happy writing!