As we all know, the closing of a letter is as important as its opening. It’s the final impression that we leave on our readers, and it can make or break the communication. However, not everyone is skilled at writing endings, and we often find ourselves struggling to find the right words. That’s why in this article, we’ll be providing you with some ending a letter samples that you can use and modify to fit your specific needs.
Whether you’re writing a personal letter to a friend or a professional one to a client, it’s essential to end it on a positive note. You want to leave your readers feeling satisfied with the communication and wanting to hear from you in the future. With our ending a letter samples, you’ll be able to achieve just that.
Our samples range from formal to informal, and they cover a variety of situations. You’ll find examples for job applications, thank-you notes, cover letters, and more. We’ve carefully crafted each sample to ensure that they strike the right tone and convey the appropriate message.
But don’t just take our word for it, use these samples as a guide, and edit them as needed to fit your particular situation. We encourage you to put your personal touch on them, as it will make your letter more authentic and memorable.
So, whether you’re struggling to find the right words or just need some inspiration, our ending a letter samples have got you covered. Use them as a reference, and you’ll be sure to leave a lasting impression on your readers.
The Best Structure for Ending a Letter
Ending a letter can be a tricky business. You want to leave the reader with a good impression, but you don’t want to come across as too formal or too casual. So, what is the best structure for ending a letter? Here are some tips:
1. Recap: Start by recapping the main points of your letter. This helps to reinforce your message and shows that you value the recipient’s time.
2. Call to action: If you want the recipient to take action, make sure you include a clear call to action. This could be something as simple as “I look forward to hearing from you” or “Please let me know if you have any questions.”
3. Gratitude: If appropriate, express gratitude for the recipient’s time or assistance. This shows that you value their help and are appreciative of their efforts.
4. Closing: Finally, end the letter with a suitable closing. “Best regards,” “Sincerely,” and “Thank you” are all common choices. Choose the one that is most appropriate for the tone of your letter.
Overall, the best structure for ending a letter is one that is clear, concise, and polite. A well-thought-out ending can leave a lasting positive impression on the recipient and help to build a lasting relationship. So, take the time to craft a strong ending for your next letter and see how it can make a difference.
7 Sample Endings for a Letter
Ending a Letter of Recommendation
Dear Mr. Smith,
I am writing to you to express my enthusiastic support for Susan as she applies for the position of Marketing Associate at XYZ Company. As her supervisor during her internship at ABC Inc., I was impressed by her strong work ethic, quick learning ability, and excellent communication skills. She always demonstrated a positive attitude and exceeded expectations. Furthermore, her contributions to the team and outstanding performance reinforced my belief in Susan’s potential.
Please do not hesitate to contact me if you require additional information or clarification regarding Susan’s application. I highly recommend her for the position and am confident that she will be an asset to your company.
Best regards,
John Doe
Ending a Business Letter
Dear Ms. Johnson,
Thank you for your interest in our products. We are pleased to inform you that our new collection will be available next month. We believe you will be delighted with the quality and design of our products. We are eager to hear your feedback and look forward to the opportunity to serve you again.
If you have any questions or comments, please feel free to contact us. We appreciate your business and look forward to a long and successful relationship with you.
Best regards,
Jane Smith
Ending a Cover Letter
Dear Hiring Manager,
Thank you for considering my application for the role of Graphic Designer at XYZ Company. I am excited about the prospect of joining your team and contributing to the company’s success. I believe that my skills, experience, and passion for design make me an excellent candidate for the position.
If you require any additional information or would like to arrange an interview, please do not hesitate to contact me. Thank you again for considering my application.
Best regards,
Samantha Lee
Ending a Formal Letter
Dear Mr. Jackson,
Thank you for your recent correspondence regarding the shipment of our products. We apologize for the inconvenience this has caused and are taking steps to ensure that such errors do not occur in the future. We appreciate your continued patronage of our company and understand that customer satisfaction is paramount.
If there is anything more we can do to assist you, please do not hesitate to contact us. We value your feedback and look forward to serving you better in the future.
Yours sincerely,
Joseph Brown
Ending a Personal Letter
Dear Sarah,
It was great to hear from you. I hope this letter finds you well and that things are going smoothly with your new job. It has been too long since we last caught up, and I look forward to seeing you soon. We should plan a dinner soon to catch up on old times and reminisce about the good old days.
Take care, and I look forward to hearing from you soon.
Warm regards,
Mary
Ending a Request Letter
Dear Professor Johnson,
I hope this letter finds you in good health. I am contacting you to request a letter of recommendation for my graduate school application. Your mentorship and support have been instrumental in my growth as a student and researcher, and I believe that your endorsement will further strengthen my application. I would be honored to have your recommendation and appreciate any assistance you can offer me in this regard.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Sincerely,
John
Ending a Thank You Letter
Dear Mrs. Davis,
Thank you so much for your generous gift. Your thoughtfulness and kindness meant a lot to me, and I appreciate it more than words can express. It is heartwarming to have friends like you, and I am blessed to have you in my life.
Thank you again, and I hope to see you soon.
With gratitude,
Emily
Tips for Ending a Letter Sample
In every letter, the ending paragraph should leave a lasting impression on the recipient. Here are some essential tips to aid in ending your letter sample effectively.
1. Recap the key points: Before ending your letter, it’s always good to summarize the key points you’ve communicated in the letter. This will help emphasize the most critical aspects of your communication, and the recipient won’t overlook any crucial information.
2. Express gratitude: Expressing gratitude in your final paragraph helps show that you appreciate the recipient’s support or help. Gratitude is an effective way to leave a lasting impression, and it shows that you value the relationship or their effort.
3. Encourage Action: In some cases, you may want to encourage the recipient to take action. This shows your intentions to follow up on the letter’s content and creates a sense of excitement and urgency. In your final paragraph, use confident language and phrases like, “I look forward to hearing from you soon.”
4. Extend an Invitation: Encourage the recipient’s response by extending an invitation for future communication or a follow-up meeting. Make sure to provide your contact details to make it easy for them to reach out to you.
5. Personalize the closing: Use a personalized closing statement that aligns with your relationship with the recipient. This could be words like “Warmly,” “Best regards,” “Kind regards,” “Sincerely,” or any other phrases that are appropriate and genuine.
In conclusion, writing the perfect letter ending is essential in making a lasting impression on the recipient. By summarizing your key points, expressing gratitude, encouraging action, extending an invitation and personalizing the closing statement, you’ll be on your way to creating an effective and powerful letter ending.
FAQs related to ending a letter sample
What should I include in a formal letter closing?
In a formal letter closing, you should include a polite and professional sign-off, your name, and your contact information.
What are some common formal letter closings?
Some common formal letter closings include “Sincerely,” “Regards,” and “Yours faithfully.”
When should I use a more casual letter closing?
If you are writing to a friend or family member, it may be appropriate to use a more casual letter closing such as “Take care,” or “Best wishes.”
Can I use emojis or emoticons in my letter closing?
No, it is not appropriate to use emojis or emoticons in a formal letter closing. Stick to plain text for a polished and professional appearance.
What if I don’t know the recipient’s name?
If you do not know the recipient’s name, you can use a generic greeting such as “To Whom It May Concern” and a formal letter closing.
Is it necessary to include a handwritten signature in a formal letter closing?
No, it is not necessary to include a handwritten signature in a formal letter closing. A typed signature is sufficient.
What if I want to add a personal touch to my letter closing?
If you want to add a personal touch to your letter closing, you can consider adding a brief message or sentiment such as “Looking forward to speaking with you soon,” or “Best regards to your family.”
Wrapping Up Your Letters
Well, there you have it folks! This should give you a good idea of how to end your letters with a bang! It’s all about tailoring your closing to your personal relationship with the recipient. Remember to always be gracious and extend your gratitude. And don’t forget to have fun with it! Thank you so much for reading, I hope this article has been helpful. Make sure to stop by again soon for more tips and tricks on all things letter-writing. Happy writing!